Coordinator, Office Services

Excel Sports Management; Greater London; On-site; GBP 23,419,000 - 35,818,000; Part time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Excel Sports Management in London seeks a part-time Coordinator, Office Services to be the first point of contact at the London office, handling the reception, hospitality and day-to-day office operations.

The ideal candidate will be highly organized, proactive and customer-service oriented, with strong communication and time-management skills; a Bachelor's degree is required, and the role offers benefits and a discretionary bonus.

Qualifications

• Bachelor's Degree required.
• Business Administration preferred.
• Customer Service experience is preferred.

Responsibilities

• Be the main point of contact at the London office, greeting employees and visitors, and handling general office requests.
• Maintain and organize common areas, conference rooms, kitchen and storage.
• Assist with in-office meetings, room setup and refreshment orders.
• Coordinate in-office events with HR and Office Operations to boost morale.
• Manage pantry supplies, meals and beverages, and office supplies.

Skills

Customer service

Communication

Time management

Interpersonal skills

Organization

Problem solving

Education

Bachelor's Degree

Business Administration preferred

Tools

Microsoft Excel

PowerPoint

Job description

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary: Excel Sports Management seeks a Coordinator, Office Services to aid our growing organization as the first point of contact at our London location for all processes related to office operations, hospitality and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.

This role will be part-time, 4 days a week for 25-30 hours/week.

• Will be the main point of contact in the London Office managing the reception desk, responsible for greeting all employees and visitors, handling all general office requests
• Own the day-to-day maintenance of common areas ensuring they are organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Support colleagues in planning in-office meetings, conference room set-up, refreshment orders and resources.
• Positively influence company culture and employee morale by executing in-office events in collaboration with the Office Operations and HR team.
• Manage the inventory and ordering of:
  • Pantry supplies including paper products and cleaning supplies
  • Group meals and catering orders
  • Pantry snacks and beverages
• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Enforce and maintain office guides, processes, and procedures created by the Office Operations team.
• Assist with office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.
• Review and distribute incoming and outgoing mail, including but not limited to Fan Mail, USPS and FedEx packages.
• Will track office-related expenses as directed by the Office Operations team.
• All other duties as assigned.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time.

Education & Experience:

• Bachelor's Degree required.
• Business Administration preferred.
• Customer Service experience preferred.

Knowledge, Skills and Abilities:

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)
• Must have well-developed interpersonal skills, and energetic demeanor and a positive confident attitude.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have a strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.

This position is eligible for benefits and discretionary bonus.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.