Conveyancing Assistant/Paralegal

Confidential; Greater London; On-site; GBP 17,000 - 22,000; Full time

Job summary

Confidential in SE London is seeking a Conveyancing Assistant for a 3-month temporary assignment in the Residential Conveyancing department. You will support one fee-earner with the full conveyancing process from instruction to completion, while also providing reception cover and general admin support.

The role requires prior conveyancing experience, excellent administrative skills, and a professional client-facing approach. Temporary contract with potential extension; full-time hours.

Qualifications

• Previous conveyancing experience
• Excellent administrative and organisational skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office applications (Word, Outlook, Excel)
• Ability to manage multiple tasks and prioritise effectively
• Confident telephone manner and professional client service

Responsibilities

• Provide administrative support to a Conveyancing Fee-Earner handling a caseload of residential property matters.
• Open new client files and carry out relevant compliance and anti-money laundering checks.
• Prepare and issue client care letters and related documentation.
• Request and review searches, title documents, and property information packs.
• Draft routine correspondence and legal documents.
• Liaise with clients, estate agents, mortgage lenders, solicitors, and other third parties throughout transactions.
• Manage incoming and outgoing post, emails, and telephone enquiries.
• Prepare completion statements and assist with completion and post-completion processes.
• Maintain accurate records and update the case management system.
• Ensure files are progressed efficiently and in line with firm procedures.
• Provide reception cover when required, acting as the first point of contact for visitors and clients.
• Answer and direct incoming telephone calls in a professional manner.
• Greet clients and visitors and ensure a positive client experience.
• Manage meeting room bookings and hospitality arrangements.
• Handle incoming and outgoing post and document scanning.
• Provide general administrative support across the office as required.

Skills

Conveyancing experience

Administrative skills

Communication skills

Microsoft Office

Multitasking

Tools

Microsoft Office

Job description

Conveyancing Assistant (Temporary - 3 Months)

Location: SE London
Contract: Temporary (3 Months)
Hours: Full Time
Department: Residential Conveyancing

Overview

We are seeking an experienced and proactive Conveyancing Assistant to join our client on a temporary basis for approximately three months. Working closely with and supporting one fee-earner, you will assist with all aspects of residential conveyancing transactions from instruction through to completion. The role will also involve providing reception cover and general administrative support as required.

This position would suit a highly organised individual with previous conveyancing experience who is confident managing client enquiries, prioritising workloads, and maintaining excellent levels of client care.

Key Responsibilities

• Provide administrative support to a Conveyancing Fee-Earner handling a caseload of residential property matters.
• Open new client files and carry out relevant compliance and anti-money laundering checks.
• Prepare and issue client care letters and related documentation.
• Request and review searches, title documents, and property information packs.
• Draft routine correspondence and legal documents.
• Liaise with clients, estate agents, mortgage lenders, solicitors, and other third parties throughout transactions.
• Manage incoming and outgoing post, emails, and telephone enquiries.
• Prepare completion statements and assist with completion and post-completion processes.
• Maintain accurate records and update the case management system.
• Ensure files are progressed efficiently and in line with firm procedures.

Reception & Administrative Duties

• Provide reception cover when required, acting as the first point of contact for visitors and clients.
• Answer and direct incoming telephone calls in a professional manner.
• Greet clients and visitors and ensure a positive client experience.
• Manage meeting room bookings and hospitality arrangements.
• Handle incoming and outgoing post and document scanning.
• Provide general administrative support across the office as required.

Person Specification

Essential Skills & Experience

• Previous experience working as a Conveyancing Assistant, Legal Assistant, Legal Secretary, or similar within a conveyancing department.
• Understanding of the conveyancing process from instruction to completion.
• Excellent administrative and organisational skills.
• Strong communication and interpersonal abilities.
• Confident telephone manner and professional approach to client service.
• Ability to manage multiple tasks and prioritise effectively.
• Good attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• Ability to work independently while supporting a busy fee-earner.

Desirable

• Experience using legal case management systems.
• Previous reception or front-of-house experience within a professional services environment.
• Knowledge of post-completion processes and Land Registry procedures.

Duration: 3-month temporary assignment with the possibility of extension depending on business needs. Flexible working hours.