Temporary Conveyancing Secretary

Forrest Recruitment Ltd.; Newcastle-under-Lyme; On-site; GBP 20,000 - 26,000; Full time

Job summary

Forrest Recruitment Ltd. is seeking a Temporary Conveyancing Secretary in Newcastle-under-Lyme to support our client with day-to-day legal administration. You will prepare and type documents, manage files, handle calls and emails, and assist with property searches and document ordering.

You will maintain file accuracy, check IDs, monitor deadlines, and ensure AML/SRA compliance while using case management systems and standard office software.

Qualifications

• Previous experience in a legal secretarial or conveyancing administration role.
• Good understanding of the property/conveyancing process.
• Strong attention to detail and ability to handle confidential information.
• Excellent organisational skills, with the ability to manage multiple deadlines.
• Confident communication skills and good working knowledge of Microsoft Office and legal case management systems.

Responsibilities

• Preparing and typing legal documents, letters and contracts
• Opening and maintaining client and property files
• Handling telephone calls and emails and responding to routine queries
• Supporting with carrying out property searches and ordering relevant documents
• Preparing and submitting legal paperwork as directed by the FE
• Checking identification and ensuring client information is up to date
• Monitoring key dates, deadlines and exchange/completion dates
• Requesting and chasing information from third parties
• Updating case management systems and maintaining accurate records
• Filing, photocopying, scanning and general office administration
• Ensuring files are compliant with AML, SRA and firm procedures

Skills

Attention to detail

Organisational skills

Communication skills

Confidential handling

Multitasking

Tools

Microsoft Office

Legal case management systems

Job description

We are supporting our client with the recruitment of a Conveyancing Legal Secretary to join the team on an ongoing basis. On a day to say basis you will be;

• Preparing and typing legal documents, letters and contracts
• Opening and maintaining client and property files
• Handling telephone calls and emails and responding to routine queries
• Supporting with carrying out property searches and ordering relevant documents
• Preparing and submitting legal paperwork as directed by the FE
• Checking identification and ensuring client information is up to date
• Monitoring key dates, deadlines and exchange/completion dates
• Requesting and chasing information from third parties
• Updating case management systems and maintaining accurate records
• Filing, photocopying, scanning and general office administration
• Ensuring files are compliant with AML, SRA and firm procedures

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted.

Experience

• Previous experience in a legal secretarial or conveyancing administration role
• Good understanding of the property/conveyancing process
• Strong attention to detail and ability to handle confidential information
• Excellent organisational skills, with the ability to manage multiple deadlines
• Confident communication skills and good working knowledge of Microsoft Office and legal case management systems

Temporary Conveyancing Secretary Newcastle-under-Lyme