Contracts Manager

Metropolitan Thames Valley; Greater London; On-site; GBP 59,000 - 63,000; Full time

Job summary

Metropolitan Thames Valley Housing is seeking a Contracts Manager in the Fire Safety Team to lead the delivery of Fire Safety Regulations and inspection regimes across MTVH’s portfolio. You will manage a programme of works with external contractors, monitor budgets, and ensure value for money while maintaining regulatory compliance.

You will work closely with consultants and contractors, chair management meetings, and drive continuous improvements to testing regimes, KPI achievement, and service

Qualifications

• Familiarity with regulatory and statutory compliance requirements.
• Experience with contract management and delivering large programmes.

Responsibilities

• Lead delivery of Fire Safety inspections and block inspections.
• Monitor contract budgets and ensure value for money.
• Coordinate with external contractors and consultants for compliance.
• Chair contract management meetings and manage contractual administration.

Skills

Regulatory compliance

Budget management

Contract administration

Negotiation

MS Office

Fire safety regulations knowledge

Stakeholder management

Procurement experience

Tools

JCT

NEC

TPC

Job description

Contracts Manager / Fire Safety

Nottingham: £56,187 - £59,145

London: £59,432 - £62,559

This role

As the Contracts Manager in the Fire Safety Team, you will lead the delivery of the Fire Safety (England) Regulations and Block Inspection Program (Non Technical Checks). You will create and manage a programme of works with external contractors to deliver Fire Safety Inspection Regimes with MTVH's portfolio.

You will be responsible for monitoring contract budgets and ensuring services are managed effectively, providing value for money and delivering the agreed services. You will work closely with appointed consultants and contractors who will provide support relating to statutory and regulatory compliance and technical expertise.

Key Responsibilities

• Responsibility for contractual budget monitoring, seeking to achieve value for money throughout the life of each contract under management.
• Ensure contracts are fully compliant with all relevant statutory, regulatory and corporate requirements.
• Provide business plans to the organisation on a capital works program.
• Ensure staff performance is formally reviewed in accordance with MTVH policy and that regular one to ones are held with your staff.
• Ensure payments are made according to the terms of the contract and following MTVH financial regulations.
• Review quality assurance inspection reports to ensure that works have been undertaken to the required standard and in accordance with the contract specification.
• Chair and co-ordinate contract management meetings and manage all aspects of the Contract Administration function.
• Deal with all enquiries and complaints in accordance with the timescales and procedures for such issues. Identify any changes and other improvements to reduce the likelihood of a repeat.
• Assist with the procurement and commercial evaluation of contracts. Provide feedback on the contract specification, making recommendations on where the standard specification can be improved.
• Review terms and conditions of leases and tenancy agreements, to ensure terms and conditions are uniformed to reflect management repair liability and charging processes (MBOA).
• Effectively manage the operation delivery of Fire Safety Inspections to meet the requirements of the Fire Safety Regulations.
• Leading a small team to deliver successful inspection regimes and follow on works.
• Work with contractors to meet challenging and realistic targets to achieve all aspects of project delivery, including productivity, performance and KPI
• Challenge poor service in line with KPIs, ensure good customer service to front line staff and residents, escalation of issues as appropriate to the contractors contract manager/s, and MTVHs internal Contract Manager.
• Proactively request, collate and analyse information from front line staff, contractors and consultants to assist in the preparation of reports detailing programmes of work and performance (including KPIs). Ensure the data is accurate.

What you'll need to succeed

• Familiarity and knowledge of the regulatory framework governing compliance; repairs; sustainability or planned workstreams that you will be responsible for
• Ability to run significantly complex programmes and manage significant budgets effectively.
• Knowledge and experience of contract administration e.g. JCT / NEC / TPC and running multiple projects at once.
• Excellent negotiating skills and experience of developing and managing sound client relationships.
• Excellent IT skills including Microsoft Office, particularly Word, Outlook and Excel.
• Technical competence or training in the workstream/s you will be managing including knowledge of relevant compliance legislation
• Personal competencies as described in job description
• Experience of building and maintaining relationships with contractors, stakeholders and customers to continually improve services.
• Experience managing or involvement procurement processes.
• Strong understanding of the Fire Safety Regulations, along with and understanding of The Building Safety Act and Building Regulations

Metropolitan Thames Valley Housing (MTVH) provides affordable homes for people living across London, the South East, the East Midlands and the East of England.

Alongside housing, MTVH delivers a range of support services, working with residents who need additional help to live independently and well. This includes specialist support for older people, mental health services and transitional services that provide intensive support to people who are marginalised or vulnerable.

MTVH is committed to building strong, thriving communities. Through training programmes, events and activities, the organisation supports residents to improve employability, build skills and access opportunities that make a meaningful difference to their lives.

In line with the MTVH 2030 strategy ? Your Home, Your Service, Your Future ? diversity, equity and inclusion are central to how MTVH works. A range of colleague networks support gender, ethnicity, sexual orientation and disability, helping to create an inclusive workplace where everyone feels a sense of belonging.

These networks provide a platform for colleagues to share their views, recognise what is working well and influence improvements. By listening, learning, and working together, MTVH continues to strengthen its culture, tackle business challenges and ensure it is serving people better every day.

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