Contracts Manager

EAST LONDON NHS FOUNDATION TRUST; City Of London; On-site; GBP 55,000 - 75,000; Full time

Job summary

EAST LONDON NHS FOUNDATION TRUST is seeking a Contracts Manager to lead income contracting and compliance across the Trust. The role will ensure delivery to quality standards, maintain a robust contract library, and support commissioners through formal documents and schedules.

The post holder will be accountable to the Contracts Lead and Associate Director of Commercial Development, coordinating with clinical units and directorates to optimise value for money and service continuity.

Qualifications

• Experience of managing income contracts and compliance within a large organisation.
• Ability to engage commissioners and coordinate with multiple directorates.
• Strong analytical skills and attention to detail.

Responsibilities

• Manage relationships with commissioners and information flow.
• Develop formal contract documents and schedules for negotiations.
• Create and maintain a contract repository with audit trails.
• Draft contracts and variations and ensure contract schedules are communicated.
• Provide technical support to the Contracts Lead and related directorates.
• Assess contracts for efficiency, quality and value for money.
• Plan and prioritise work to support objectives.
• Keep NHS contractual policies and templates knowledge up to date.

Skills

Contract management

Compliance

Relationship management

Attention to detail

Drafting contracts

Job description

ELFT has a significant requirement for robust income contracting and compliance management processes. The Contracts Manager will take operational responsibility for these functions across the Trust. The post holder will ensure that ELFT deliver to agreed quality and core performance standards across all ELFT income contracts and that there is a process for regular review and audit of all contracts to ensure ongoing financial viability for the Trust. The post holder will be expected to display technical capability combined with strong relationship skills and attention to detail in order to successfully engage commissioners and where appropriate joint providers. The post holder will be managerially accountable to the Contracts Lead, with overall accountability to the Associate Director of Commercial Development.

• Themanagementofrelationshipswithcommissioners,includingthemanagementofappropriateinformationflowstocommissionerssuchthatcommissionersareassuredthatcontractscanbesatisfactorilydeveloped.
• SupportCommissionersinthedevelopmentofformalcontractdocumentsand schedules ensuring the documents relied uponaccountforthediscussionsinthenegotiationmeetings.
• Develop and maintain an effective contract repository and ensure aneffectiveaudittrailforcontractingactivities.
• Developrobustandrelevantcontracttemplates.
• Draftingcontractsandvariations.
• Ensuring all schedules in each contract are effectively developed and communicatedtorelevantdepartmentswithinELFTso thattheTrustalways delivers to the agreed contract requirements. In developingthese schedules ensuring verygood communication and relation aredeveloped with relevant departments and clinical units within theorganization.
• Ensure final copies of formal signed contracts are maintained safelyforreferenceinaContractsRegisterandContractsLibrary
• Providetechnical support to the Contracts Lead and other ELFT directorates in relation to contracting matters, and tocoordinate their response within a corporate-led contractingfunction.
• Examine proposed contracts to assess the potential to improve efficiency, quality and value for money

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

• Develop and manage other Agreements that may be required insupportofbusinessdevelopmentand tenderprocessessuchasMoUs, ExclusivityandConfidentialityAgreements,NDA's etc.
• Manage Non ContractActivity (NCA) process alongside finance and performanceteams.
• Developandmanagecontractsrelatedtomarketingofinpatientbeds across theTrustheldwithvariousProviders.
• Ensure contracts and all related documents are updated regularly onto the contract management systems.
• Ensuresystemsare adheredto forallserviceelementsforthe safestorageofsensitiveandcommercial-in-confidenceinformation.
• Ensure that data storage and retrieval is accessible only toauthorised individualsandinaccordancewith legislation,e.g.,Data ProtectionAct,NHSguidelines,andIM&Tsecuritypolicies.
• To plan and prioritise own work to ensure effective support to allareasanddeliveryofkeyobjectives.
• To ensure that allocated project plan(s) are kept updated and regular reports provided to the Associate Director of Commercial Development and Contracts Lead.
• Ensure that the office environment runs smoothly and thatsystemsareinplaceforensuringadequate provision of suppliesandtechnology.
• Maintain technical knowledge and awareness of key national contractual policies and templates, including the NHS Standard and Local Authority contracts.
• Maintain understanding of the technical principles and pricing mechanisms as outlined within the National Payment System (NPS).