Contracts Manager

Transformation Unit; Greater London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

ELFT is seeking a Contracts Manager to oversee robust income contracting and compliance across the Trust. You will ensure contracts meet agreed quality and core performance standards, with regular reviews to safeguard financial viability.

Reporting to the Contracts Lead and Associate Director of Commercial Development, you will build strong relationships with Commissioners, draft formal documents, maintain a contract repository, and coordinate responses within a corporate contracting function.

Qualifications

• Graduate or equivalent professional qualification in a relevant subject, such as business, finance
• Experience in developing formal contract documents and schedules
• Knowledge of contract management systems and NHS contracts guidance

Responsibilities

• Develop and manage contracts and variations to meet service requirements
• Maintain a contract repository with an audit trail for contracting activities
• Coordinate responses within a corporate-led contracting function
• Examine proposed contracts to assess potential efficiency, quality and value
• Ensure contract documentation is updated and accessible in relevant systems

Skills

Contract management

Stakeholder relations

Negotiation

Education

Graduate or equivalent professional qualification in a relevant subject (business/finance)

Job description

ELFT has long been recognised as a centre of excellence for mental and health care, innovation and improvement. So it is a very exciting time for you to come and work for us. Our mission is to make a positive difference to people's lives by improving quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Job overview

ELFT has a significant requirement for robust income contracting and compliance management processes. The Contracts Manager will take operational responsibility for these functions across the Trust.

The post holder will ensure that ELFT deliver to agreed quality and core performance standards across all ELFT income contracts and that there is a process for regular review and audit of all contracts to ensure ongoing financial viability for the Trust.

The post holder will be expected to display technical capability combined with strong relationship skills and attention to detail in order to successfully engage commissioners and where appropriate joint providers.

The post holder will be managerially accountable to the Contracts Lead, with overall accountability to the Associate Director of Commercial Development.

Main duties of the job

• Themanagementofrelationshipswithcommissioners,includingthemanagementofappropriateinformationflowstocommissionerssuch thatcommissionersareassuredthatcontractscanbesatisfactorily developed.
• SupportCommissionersinthedevelopmentofformalcontractdocumentsand schedules ensuring the documents relied uponaccountforthediscussionsinthenegotiationmeetings.
• Develop and maintain an effective contract repository and ensure aneffectiveaudittrailforcontractingactivities.
• Draftingcontractsandvariations.
• Ensuring all schedules in each contract are effectively developed and communicatedtorelevantdepartmentswithinELFTso thattheTrustalways delivers to the agreed contract requirements. In developingthese schedules ensuring verygood communication and relation aredeveloped with relevant departments and clinical units within the organization.
• Ensure final copies of formal signed contracts are maintained safelyforreferenceinaContractsRegisterandContractsLibrary
• Providetechnical support to the Contracts Lead and other ELFT directorates in relation to contracting matters, and tocoordinate their response within a corporate-led contracting function.
• Examine proposed contracts to assess the potential to improve efficiency, quality and value for money

Working for our organisation

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Detailed job description and main responsibilities

• Develop and manage other Agreements that may be required insupportofbusinessdevelopmentand tenderprocessessuchasMoUs, ExclusivityandConfidentialityAgreements,NDA’s etc.
• Manage Non ContractActivity (NCA) process alongside finance and performanceteams.
• Developandmanagecontractsrelatedtomarketingofinpatientbeds across theTrustheldwithvariousProviders.
• Ensure contracts and all related documents are updated regularly onto the contract management systems.
• Ensuresystemsare adheredto forallserviceelementsforthe safestorageofsensitiveandcommercial-in-confidenceinformation.
• Ensure that data storage and retrieval is accessible only toauthorised individualsandinaccordancewith legislation,e.g.,Data ProtectionAct,NHSguidelines,andIM&Tsecuritypolicies.
• To plan and prioritise own work to ensure effective support to allareasanddeliveryofkeyobjectives.
• To ensure that allocated project plan(s) are kept updated and regular reports provided to the Associate Director of Commercial Development and Contracts Lead.
• Ensure that the office environment runs smoothly and that systems areinplaceforensuringadequate provision of suppliesandtechnology.
• Maintain technical knowledge and awareness of key national contractual policies and templates, including the NHS Standard and Local Authority contracts.
• Maintain understanding of the technical principles and pricing mechanisms as outlined within the National Payment System (NPS).

Person specification

Qualifications

• Graduate or equivalent professional qualification in a relevant subject, such as business, finance