Contracts Administrator

Optima Recruitment; Esher; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Contributory pension scheme

Critical illness cover

Income protection

Death in service

Health cash plan scheme

Job summary

Optima Recruitment represents a well-established international business in a regulated technical environment, seeking an Administrator in Esher.

You will review customer orders, quotations and contracts, process data in the ERP system, coordinate with Sales and Procurement, and ensure accuracy, regulatory compliance and timely delivery in a hybrid role (3 days in the office, 2 days at home).

Qualifications

• Previous experience within contract administration, order processing, commercial support or supply chain.
• Excellent attention to detail and high levels of accuracy.
• Strong analytical and problem-solving skills.
• Experience using ERP systems.
• Good Excel skills.
• Excellent communication skills with the confidence to liaise across different departments.
• Ability to prioritise workload and manage multiple tasks.

Responsibilities

• Review customer orders, quotations and commercial documentation to ensure accuracy before processing.
• Verify contractual requirements, and customer specifications, identifying any discrepancies or potential risks.
• Process orders accurately within the company's ERP system.
• Review supplier quotations to ensure they meet customer and business requirements.
• Work closely with Sales, Procurement and other internal teams to resolve order or contract queries.
• Ensure all documentation complies with internal quality procedures and regulatory requirements.
• Support compliance activities relating to international shipments and controlled products.
• Escalate contractual or operational issues where appropriate.
• Maintain accurate records and documentation.
• Assist with continuous improvement of internal processes.

Skills

Attention to detail

ERP experience

Excel skills

Communication skills

Multitasking

Analytical thinking

Tools

ERP systems

Job description

Our client is a well-established international business operating within a regulated technical environment. They are looking for a detail-oriented Administrator to join their operations team. This is a varied position where you\'ll play a key role in ensuring customer orders, commercial agreements and supplier information are accurately reviewed and processed. Working closely with multiple departments, you\'ll help ensure contractual obligations, quality standards and regulatory requirements are met while supporting the smooth delivery of customer orders. This is an excellent opportunity for someone who enjoys analytical work, has exceptional attention to detail and thrives in a process-driven environment. Based in Esher £28,000 25 days holiday plus bank holidays Monday – Friday, 7.5 hours a day that must be worked between 8am – 6pm. Hybrid, 3 days per week and 2 days working from home Contributory pension scheme Critical illness cover Income protection Death in service Health cash plan scheme

Key Responsibilities

• Review customer orders, quotations and commercial documentation to ensure accuracy before processing.
• Verify contractual requirements, and customer specifications, identifying any discrepancies or potential risks.
• Process orders accurately within the company\'s ERP system.
• Review supplier quotations to ensure they meet customer and business requirements.
• Work closely with Sales, Procurement and other internal teams to resolve order or contract queries.
• Ensure all documentation complies with internal quality procedures and regulatory requirements.
• Support compliance activities relating to international shipments and controlled products.
• Escalate contractual or operational issues where appropriate.
• Maintain accurate records and documentation.
• Assist with continuous improvement of internal processes.

About You

• Previous experience within contract administration, order processing, commercial support or supply chain.
• Excellent attention to detail and high levels of accuracy.
• Strong analytical and problem-solving skills.
• Experience using ERP systems.
• Good Excel skills.
• Excellent communication skills with the confidence to liaise across different departments.
• Ability to prioritise workload and manage multiple tasks.
• Experience within a regulated, engineering, manufacturing, aerospace or technical environment would be advantageous but is not essential.