Contracts Administrator

Toppesfield Limited; Claydon; On-site; GBP 25,000 - 35,000; Full time

Job summary

Toppesfield Limited seeks an Administrative Support role in Claydon, England. The ideal candidate will assist Contract Managers with various administrative tasks, ensuring smooth operations and effective communication. Benefits include 25 days annual leave, performance bonuses, and a supportive company culture focused on collaboration.

Benefits

25 days annual leave plus bank holidays

Cycle to Work Scheme

Birthday Bonus

Life Assurance

Performance-based bonuses

Employee Volunteering Programme

Continuous growth prospects and training

Qualifications

• Excellent communication skills, both written and verbal.
• High attention to detail.
• Strong analytical and problem-solving skills.
• Proactive and can-do attitude.

Responsibilities

• Provide general administrative support including managing Contracts Managers mailbox.
• Act as the point of contact for clients and manage documentation processes.
• Coordinate booking of material movements and manage daily reports.

Skills

Communication

Attention to detail

Analytical skills

Time management

Job description

About Toppesfield

Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.

At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones: generating over 400 employment opportunities, establishing seven offices nationwide, and achieving a sustained turnover of £140 million. However, what truly makes us proud is the unwavering quality of our work.

If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Join us and become part of our success story.

Role Responsibility:

Your primary responsibility will be to support our Contract Managers and Operations department with a variety of administrative tasks.

Key Responsibilities:

• Provide general administrative support, including handling phone calls and management of Contracts Managers mailbox
• Act as the primary point of contact for clients regarding induction and delivery processes and arrange the administration of documents required
• Co-ordinate and manage the booking of material movements, ensuring smooth and timely operations
• Management of the daily reports, track, chase and report on any issues to the Site Operations teams to resolve (e.g. Sweeper with no auto braking sent to site, Dumper with no VCAS, Daily Job Briefing not completed)
• Create job packs for Supervisors in advance of job commencement
• Develop and manage a visual tracker to record site issues and create reporting mechanism
• Maintain project documentation, including contracts, drawings, specifications, and other relevant records
• Facilitate effective communication between internal teams, clients, subcontractors, and suppliers
• Complete and manage operational client inductions
• Taking detailed and accurate notes during meetings
• Liaise with supply chain partners as required
• Updating competencies and certification
• Manage and arrange the hire and off hire of all small tools
• Extract and catalogue information from suppliers, including material rates and delivered tonnage.
• Check compliance information is being received through our in-house systems.
• Use our PPE portal to order the appropriate equipment from our chosen supplier for all operatives and office staff.
  
  

The Ideal Candidate

• Excellent communication skills, both written and verbal.
• High attention to detail
• Detail-oriented with strong analytical and problem-solving skills
• A proactive and can-do attitude
• Good time management with the ability to be flexible in your approach to work
  
  

Our Benefits

In addition to a competitive salary, we offer an attractive benefits package, including:

• Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
• People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, Company Social Events, Saving Scheme and Life Assurance
• Family Focused: Enhanced Maternity, Paternity and Adoption leave
• Employee Assistance Programme: Access to support services for personal and professional wellbeing.
• Performance Bonus: Eligibility for performance-based bonuses.
• Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
• Employee Volunteering Programme: Opportunities to give back to the communities we work in.
• Learning and Development: Continuous growth prospects and training.
• Supportive Culture: Collaborative working environment, helping each other to achieve.
  
  

Apply

Join us in paving the way for excellence. If you're motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.

To find out more about our company, please visit our website www.toppesfield.com or contact the careers team [e-mail]