Engineering Administrator

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Jones Lang LaSalle Incorporated in London is seeking an Engineering Administrator on a 15-month fixed-term contract to support the Operations team and help fulfil our contractual obligations.

On-site role in London, you will raise and chase supplier orders, input engineers' timesheets, compile monthly reports, prepare quotations, and handle invoicing with accuracy while maintaining strong client relations.

Qualifications

• Experience delivering internal and external admin support.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in MS Office and standard business software.

Responsibilities

• Understand and deliver internal and external customer needs.
• Raise and chase supplier orders and query handling.
• Input engineers' timesheets into systems.
• Prepare customer monthly reports and other required documents.
• Raise invoices for completed works and assist with billing queries.

Skills

Self-motivated

Teamwork

Planning & Execution

Communication

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are looking for an Engineering Administrator to join one of our award winning corporate sector clients on a 15 month fixed term contract. You will play a pivotal role within this contract by supporting the wider team and ensuring we deliver our contractual obligations. The main duty of this role is to provide administration support to the Operations team and help them fulfil our contract obligations to our clients.

Main Roles & Responsibilities:

• Understand, anticipate and delivery customer (internal and external) needs while building effective relationships.
• Raising and chasing of supplier orders including dealing with supplier queries.
• Input engineers time sheets onto the relevant systems.
• Compiling of Customer Monthly Report, and other reports as required to enable the Company to fulfil its contractual obligations.
• Produce quotations in the required format and in line with agreed process.
• Updating and uploading information to the client’s systems as required in a timely manner.
• Liaison with the operations team from engineer to director level.
• Raising of AWS sheets in a timely and accurate manner and chasing old AWS’s.
• Focus on WIP and keeping it below 3 months.
• Covering other team members annual leave and sickness.
• Compiling all information required for credit notes to be raised.
• Dealing with invoice queries and achieving a suitable resolution.
• General filing and organisation of work area.
• Raising of invoices for completed works in a timely manner.
• Carry out other general administration duties as required from time to time.
• Ensure that the Company is presented in a good light at all times.
• Follow Company administration procedures.
• Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
• Attend team briefings as required.
• Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.

Person Specification:

• Self-motivated
• Act as the interface between,” Be the many faces of the admin support”,
• Teamwork - actively contributes to the team and strives to improve teams’ effectiveness through personal commitment.
• Planning, Organizing & Executing – able to understand the priorities, plan and organize the work and manage own time to deliver within the expected timescales.
• Communication – communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.

#LI-JB2 Location: On-site –London, GBR

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.