Contract Hire Executive

MUFG Pension & Market Services; Basingstoke; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

26 days annual leave plus additional leave days

Health and wellbeing rewards

Employee Assistance Programme

Discounts on retail and socialising

Gym and fitness subscriptions

Car Salary Sacrifice scheme

Company Pension Scheme

Life Assurance

Medical Insurance

Paid Maternity, Paternity, Adoption Leave

Job summary

A leading financial services provider in Basingstoke is seeking an organised individual for a hybrid Contract Hire role. You will manage tender activities, support delivery of leasing services, and ensure smooth operations within the team. Required skills include strong communication, organisational abilities, and proficiency in Microsoft Office. Enjoy benefits like 26 days annual leave, healthcare options, and an employee recognition programme. This is a 12-month maternity cover position.

Qualifications

• Strong organisational skills and excellent attention to detail.
• Proficiency in Microsoft Office applications.
• Experience with Salesforce is an advantage.

Responsibilities

• Draft and prepare mini-competition tender documents.
• Track responses and compile evaluation reports.
• Create and manage contract hire opportunities in Salesforce.
• Manage invoicing processes with contract hire companies.

Skills

Strong written and verbal communication skills

Strong organisational skills

Proficiency in Microsoft Office

Experience with Salesforce

Self-motivation

Proactive approach

Ability to manage multiple tasks

Job description

MUFG Corporate Markets, a division of MUFG Pension & Market Services, is seeking a highly organised and detail-oriented individual to provide a 12 -month maternity cover within our Contract Hire Team. The successful candidate will play a key role in supporting the delivery of contract hire opportunities, managing tender activity, and ensuring smooth operational processes across the team. The role involves preparing and issuing mini-competition tenders, compiling reports, maintaining accurate records in Salesforce and liaising with contract hire companies regarding sales and invoicing.

You will assist the Client Relationship Managers and Directors in delivering new leasing, portfolio management and consultancy services to the client base in a busy, team environment.

Working as part of the Asset Finance team, you will provide an efficient and professional administrative support service to the business.

Please note: This role is currently hybrid, two days a week, so please ensure the Basingstoke office is within a commutable distance to enable you to be in the office each week. You may also be required to travel into central London to our stunning office, on an ad-hoc basis.

26 days annual leave, plus a wellbeing day, a volunteer day, bank holidays

Health, wellbeing and lifestyle rewards that can be tailored to support you and your family. Everything from: Employee Assistance Programme; Discounts on retail and socialising; Travel and technology; cycle2work scheme; A host of gym and fitness subscriptions; Car Salary Sacrifice scheme

Appreciate programme: Employee recognition programme

Company Pension Scheme

Life Assurance

Medical Insurance

Paid Maternity, Paternity, Adoption Leave, Shared Parental Leave

What you need:

• Strong written and verbal communication skills with an ability to build and maintain relationships with a variety of internal and external colleagues, clients and customers
• Strong organisational skills and excellent attention to detail
• Proficiency in Microsoft Office and experience with Salesforce is an advantage
• An ability to manage multiple tasks and work to deadlines
• Self-motivation and a proactive approach to your work
• Comfortable working both independently and as part of a team
• Professional, reliable, and committed to high-quality work

It would be nice to have:

• Financial Services experience and knowledge of vehicles
• Experience in contract hire or leasing (desirable but not essential)

Day to Day you will:

• Draft and prepare mini-competition tender documents
• Issue tenders to suppliers in line with agreed timelines and processes
• Track responses, compile evaluation reports, ensure orders are placed and track deliveries
• Create and manage contract hire opportunities in Salesforce
• Ensure all information is accurate, up to date, and compliant with internal procedures
• Monitor the progress of opportunities and flag any risks, delays, or issues.
• Produce regular updates and summary reports for the leadership team
• Support forecasting and pipeline monitoring
• Manage invoicing processes with contract hire companies
• Ensure invoices are raised, tracked and followed up as required
• Act as a point of contact for suppliers regarding documentation, queries, and administrative requirements
• Maintain organised records and documentation
• Support continuous improvement of processes and templates
• Provide general administrative support to the Contract Hire Team as needed

Whilst this is a reflection of the role it is not exhaustive, and employees will be expected to be flexible and take on activities outside of those listed from time to time.