Contract Administrator

EQUANS; Macclesfield; On-site; GBP 25,200 - 30,800; Full time

Benefits offered by this job

24 days annual leave (+ public holidays)

Life Cover equivalent to 1.5 times annual salary

Employee discounts on major brands

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

Corporate social responsibility days

Learning opportunities and support

Access to employee networks

24/7 Employee Assistance Program

Job summary

EQUANS is seeking a Contract Administrator for a temporary position at Alderley Park, SK10. This full-time role involves 40 hours weekly, interfacing with stakeholders, and managing contract processes. The salary starts at £28,000 annually with an attractive benefits package.

Applicants should have a strong grasp of FM business practices, be proficient in MS Office, and ideally possess experience in systems such as SAP and Planon.

Qualifications

• Experience in a high-end, fast-paced environment.
• Able to pass BS7858 vetting standards.
• Full driving license preferred but not required.

Responsibilities

• Manage business and contract processes with stakeholders.
• Support account management in delivering service agreements.
• Administer attendance, sickness, annual leave, and onboarding.
• Conduct KPI/SLA performance meetings with clients.

Skills

Teamwork

Understanding of FM business

MS Office (Excel, Outlook)

Experience with Planon or similar CAFM

Experience with finance systems (SAP, Oracle, Coupa)

Tools

SAP

Oracle

Coupa

Planon

Job description

Equans is looking for a Contract Administrator to join our team at Alderley Park, SK10 on a temporary basis (13 month maternity cover). This is a full time role working 40 hours per week. On offer is a salary from £28,000 per annum and benefits package.

What will you deliver?

• Interface with multiple internal and external stakeholders in the administration of relevant business and contract processes.
• Support the account management team in ensuring the service agreement is delivered at all times to a high level.
• Support business improvement projects/initiatives.
• Effectively manage the process for administering attendance, sickness, absences and annual leave for staff via the appropriate Business Systems (SAP).
• Support the account management team by administering the system for the recruitment of new staff for direct employees.
• Administer the process for the onboarding and vetting (to BS7858) for all new starters, Temporary Workers and sub-contractors.
• Support in the administration payroll, medical certificates, starter and leaver information.
• Administration of the SHEQ process and system (AIMS) to ensure HSEQ contractual requirements and adherence to H&S policies and procedures.
• Attend and administer KPI/SLA performance meetings with client and with subcontract providers (Security/Catering/ TFM contractors).
• Administration of process for quotes for ad-hoc service requests.
• Support Account Director in the production of Client Monthly/quarterly reports. Recorder duties at contract review meetings.
• Specific Business System tasks
  • Coupa
  • Raising PO’s
  • Good’s Receipting PO’s
  • Resolve Invoice queries
  • SAP
  • Submit Annual leave, sickness & expenses.
  • Raising ION for chargeable works.
  • Invoicing
  • Planon
  • Assist the Help Desk and Managers with ensuring site jobs are closed in a timely manner.
  • Timesheets – reconciliation with chargeable invoicing and liaising with Payroll and management in dealing with queries.

What can we offer you?

• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Able to work as part of a team and interact with Client and Suppliers.
• Understanding of FM business or similar environment.
• Working knowledge of MS Office including Excel and Outlook.
• Experience in using Planon or similar CAFM system would be advantageous.
• Experience in using business finance and administration systems such as SAP, Oracle, Coupa.
• Previous experience working in a high-end, fast paced environment.
• Must be able to pass BS7858 vetting standards.
• Due to location, it would be helpful to have a full driving licence and access to own car, this however is not a requirement for the role as there are shuttle buses for those who do not.

This role includes a Basic DBS check therefore ability to pass is essential.

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.