Contract Controller (Mechanical)

Coventry University Group; Coventry; On-site; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Excellent pension scheme

30 days annual leave

Life assurance

Job summary

Coventry University Group is seeking a Contractor Controller (Mechanical) to supervise maintenance contractors across campuses and ensure safe, compliant mechanical services. You will coordinate planned and reactive works, statutory inspections, and minor projects while monitoring KPIs and contractor performance.

You will liaise with in-house teams, faculties, and stakeholders, providing technical guidance on mechanical systems and ensuring minimal disruption to campus activities.

Qualifications

• Qualified in mechanical/building services with NVQ/HNC/City & Guilds or equivalent
• Experience coordinating contractors and supervising maintenance work
• Familiarity with CAFM systems and permit-to-work processes
• Strong communication and stakeholder management skills

Responsibilities

• Supervise and coordinate mechanical maintenance contractors across campuses
• Oversee planned preventive maintenance, reactive works and statutory inspections
• Review risk assessments and permits to works; ensure safety compliance
• Audit workmanship quality and contractor performance against SLAs
• Provide technical guidance on mechanical systems (HVAC, pumps, water systems)
• Assist with fault finding and incident response; support continuous improvement

Skills

Mechanical maintenance

Contractor supervision

Building services

Education

NVQ Level 3/4

HNC

City & Guilds

Tools

Planon CAFM

Job description

Coventry University Group is a global education group with a mission of Creating Better Futures. We are driven by our passionate belief in the transformational power of education and research to enable and empower our students, colleagues and partners and to improve the world around them.

Our people are key to our success, and each role contributes to the Group’s ongoing progress in communities around the world.

The Role

As the Contractor Controller (Mechanical), you will supervise and coordinate mechanical maintenance contractors and support the delivery of safe, compliant, and high-quality mechanical maintenance services across Coventry University Group's campuses. You will be responsible for overseeing planned preventative maintenance, reactive works, statutory inspections, and minor mechanical projects, ensuring all activities are carried out in line with contractual obligations, statutory requirements, and agreed service levels.

A key part of the role involves managing contractor performance, reviewing risk assessments and permits to work, auditing workmanship quality, and ensuring compliance with mechanical safety procedures. You will act as the primary operational link between contractors, in-house technical teams, faculties, students, and stakeholders, helping to ensure works are delivered efficiently and with minimal disruption to campus activities.

Using the Planon CAFM system (training provided where necessary), you will coordinate maintenance activities, maintain compliance records and asset information, monitor contractor KPIs, and support the administration of mechanical contracts. You will also provide technical guidance on mechanical systems, assist with fault finding and incident response, and support the delivery of continuous improvement initiatives across the Estates and Infrastructure Services team.

Our Successful Candidate

We are looking for an experienced mechanical professional with a strong background in mechanical maintenance, contractor supervision, or building services environments. This role would suit a mechanical Supervisor, Senior Mechanical Technician, Mechanical Maintenance Coordinator, Building Services Engineer, or someone with similar experience who is ready to take the next step in their career.

You will ideally hold a recognised qualification in Mechanical Engineering, Mechanical Installation, or Building Services, such as an NVQ Level 3/4, HNC, City & Guilds qualification, or equivalent experience. An understanding of mechanical compliance requirements, contractor control procedures, and safe systems of work is essential, together with Sound technical knowledge of mechanical building services (e.g. HVAC, pumps, plant rooms, water systems, BMS interfaces etc.).

The successful candidate will have experience coordinating contractors, reviewing risk assessments and method statements, managing permit-to-work processes, and supporting statutory inspection and testing programmes. Experience using CAFM systems such as Planon, maintaining compliance records, and working with a wide range of stakeholders will be highly beneficial.

You will be organised, proactive, and confident when liaising with contractors, customers, and technical teams, with the ability to manage multiple priorities in a busy operational environment

You will be an organised and proactive individual with excellent communication skills, able to manage competing priorities while maintaining high standards of safety, quality, and customer service. Most importantly, you will be committed to delivering an outstanding maintenance service that supports the University's facilities, staff, students, and wider community.

As this role supports multiple locations across the Coventry University Group estate, you must be willing and able to travel to regional campuses including Scarborough, Milton Keynes, Central London, and Dagenham as required. Occasional overnight stays may be necessary. You will also participate in the management call-out rota and contribute to the continuous improvement of maintenance services across the estate.

The Benefits

As a staff member of Coventry University, you will have a access to a wide range of industry leading rewards and benefits which includes:

• Excellent Employers Pension Contribution
• 30 days Annual leave plus Bank Holidays
• New Holiday Purchase Scheme up to 5 additional days
• Life Assurance 4 x Salary
• BUPA Cash Plan
• CU Reward Scheme – Discounts across a range of High Street/ Online Retailers

Our Culture

As a global Education Group, equality, diversity, and inclusion are embedded within the fabric of our organisation and are a key focus of our core values. We harness the power and potential of the diverse cultures, backgrounds, abilities, and experiences of our students, colleagues, and partners to create opportunities for all.