Contract Administrator - 3 month FTC

Equans; Coleshill CP; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

24 days annual leave

Life Cover

Cycle to work scheme

Gym membership discounts

Employee discounts

CSR days

Learning opportunities

Job summary

Equans is seeking a Contract Administrator to support Birmingham schools contract in Coleshill. The role involves monitoring performance, coordinating with managers, contractors and stakeholders, and ensuring service levels and KPIs are met.

37.5 hours per week, 08:00–16:00, Monday–Friday, on a 3-month fixed-term contract. The successful candidate will manage CAFM system data, generate reports, track statutory inspections and support audits while maintaining accurate records and supporting

Qualifications

• Ability to communicate effectively both verbally and in writing.
• Ability to work on own initiative and prioritise a varied and demanding workload.
• Ability to handle confidential information.
• Accuracy with figures and data entry.
• Intermediate experience creating and producing Excel spreadsheets.

Responsibilities

• Schedule and monitor RW using CAFM systems (Maximo, Concept, Planon).
• Ensure all planned works are logged, tracked, and completed within required timeframes.
• Liaise with contractors to confirm ETAs, completion dates, and service reports.
• Maintain accurate records of completed works and outstanding actions.
• Generate monthly reports on PPM performance and compliance levels.
• Track and manage statutory inspections (fire safety, gas, water hygiene, lifts).
• Ensure certificates, RAMS, and service documentation are up-to-date and stored correctly.
• Support audits by preparing evidence packs and responding to queries.
• Monitor compliance KPIs and escalate risks or gaps to management.
• Assist in implementing corrective actions following audit findings.

Skills

Communication

Prioritisation

Confidentiality

Attention to detail

Excel proficiency

Tools

Maximo

Concept

Planon

Excel

Job description

Job: Support Functions Admin Support Schedule: Full-Time Location: Coleshill United Kingdom Offer ID: 91088Equans is looking for a Contract Administrator to join our team on our Birmingham schools contract at Coleshill, Birmingham, B46 1JU on a 3 month fixed-term contract. This is a full-time position working 37.5 hours per week, from 08:00 to 16:00, Monday to Friday with a 30 minute unpaid break. On offer is a competitive salary and benefits package.General OverviewMonitoring performance and identifying potential risks before they become critical issues.Investigating operational problems and determining root causes.Coordinating with managers, contractors, and stakeholders to implement corrective actions.Tracking and reporting jeopardy cases through to resolution.Escalating high-risk issues to senior management when required.Ensuring contractual obligations, KPIs, and service levels are achieved.Producing performance reports and recommending process improvements.Supporting continuous improvement initiatives to reduce future risks.What will you deliver?Schedule and monitor RW using CAFM systems (e.g. Maximo, Concept, Planon)Ensure all planned works are logged, tracked, and completed within required timeframesLiaise with contractors to confirm ETAs, completion dates, and service reportsMaintain accurate records of completed works and outstanding actionsGenerate monthly reports on PPM performance and compliance levelsTrack and manage statutory inspections (e.g. fire safety, gas, water hygiene, lifts)Ensure all certificates, RAMS, and service documentation are up-to-date and stored correctlySupport internal and external audits by preparing evidence packs and responding to queriesMonitor compliance KPIs and escalate risks or gaps to managementAssist in implementing corrective actions following audit findingsPrevious experience in facilities, compliance, or maintenance administration What can we offer you?On offer is a competitive salary and benefits package, which includes;24 days annual leave (+ public holidays)Life Cover equivalent to 1 times annual salaryEmployee discount shopping schemes on major brands and retailersGym membership discountsCycle to work schemeHoliday purchase scheme2 corporate social responsibility days per yearBroad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmesAttractive Employee Referral Rewards SchemeAccess to our growing employee networks24/7 Employee Assistance Program and access to mental wellbeing appWho are you?Ability to communicate effectively both verbally and in writingAbility to work on own initiative and to prioritise a varied and demanding workloadAbility to handle confidential informationAccuracy with figuresIntermediate experience to create and produce excel spreadsheetsOffice and finance background preferredWho are we?In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.What's next?If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey.\"We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview. To find out more about this scheme please click here.The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.