Contract Administrator

BGIS; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

BGIS is a progressive engineering-focused company delivering electrical and mechanical works for commercial properties. The Contract Support role involves liaising with Contract Managers, Engineers and external contacts to ensure timely paperwork and accurate service for clients on-site.

You will report to the onsite Contract Manager and contribute to daily admin and financial activities. Key tasks include managing enquiries, generating reports, raising work orders and purchase orders,

Qualifications

• Experience handling day-to-day enquiries and admin tasks.
• Ability to produce weekly/monthly reports for contracts portfolio.
• Duties include raising work orders, purchase orders and processing invoices.

Responsibilities

• Deal with day-to-day enquiries from BGIS team and clients.
• Produce financial and statistical reports for contract portfolio.
• Raise work orders for new contracts, quotes and jobs.

Skills

Enquiries handling

Reporting

PO management

Invoices processing

Tools

Microsoft Excel

Job description

BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties The Contract Support role will require close liaison with Contract Managers, Engineers and external contacts in order to process all paperwork ensuring that the clients and sites receive a professional and accurate service. Reporting to the onsite Contract Manager

• Dealing with day to day enquiries from BGIS team and Clients
• Producing Financial and statistical reports for contract portfolio
• Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
• Raising Work Orders for new contracts / jobs / quotes
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Raising and closing month PPMs for team
• Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets / job sheets / expenses weekly
• Logging holiday, sickness for team engineers
• Day to day admin including photocopying, filing etc
• Annual archiving of client files
• Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
• Maintaining of the site sub-contractor records and Log Book System.
• Processing of labour timesheets and engineers holiday and sickness records
• Produce statistical reports on a weekly and monthly basis
• Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
• Ownership of all tasks through to completion.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success! #BGISUK