Contract Administrator

PHS Group Limited; Caerphilly; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid working after probation period

Free Parking on-site

Access to Virtual GP for you and your

23 days holiday + bank holidays

ILM training through external and in‑h

Job summary

phs Group is seeking a detail-oriented Contract Administrator at its Caerphilly Head Office in the United Kingdom. The role focuses on processing contracts and sales orders, ensuring compliance with terms and conditions, and delivering accurate administration to support internal and external customers.

The ideal candidate will combine strong organisational skills with excellent communication, a proactive problem-solving approach, and the ability to work collaboratively across departments.

Qualifications

• Excellent organisational skills and strong attention to detail.
• Effective communication and relationship-building abilities.
• Strong computer literacy and keyboard skills.
• Ability to analyse information, identify issues, and resolve problems.
• Customer-focused approach with empathy, professionalism, and confidence.
• Ability to meet deadlines and work under pressure.
• Ability to work independently and as part of a team.
• Tact, diplomacy, and strong interpersonal skills.
• Desirable: sales ledger or contract administration experience; negotiation skills and commercial awareness.

Responsibilities

• Processing contracts and sales orders accurately and within agreed service levels.
• Reviewing contracts to ensure pricing, terms, and procedures compliance.
• Maintaining negotiated pricing agreements where applicable.
• Liaising with internal teams and customers to resolve queries and issues efficiently.
• Processing contract amendments and customer account updates as required.
• Managing mistake logging processes and coordinating corrective actions.
• Producing and issuing customer correspondence and supporting documentation.
• Developing a broad understanding of the business to support collaboration across departments.
• Contributing to departmental objectives and improving performance through training and development.

Skills

Organisational skills

Communication skills

Computer literacy

Analytical thinking

Customer focus

Deadline driven

Independent worker

Interpersonal skills

Tools

Microsoft Office

Job description

About The Role

Contract Administrator

Caerphilly Head Office

Full Time, permanent position

We're looking for an organised and customer-focused Contract Administrator to join our friendly and professional team at our Caerphilly Head Office. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with a variety of stakeholders, and takes pride in delivering accurate, high-quality administration.

As a key member of the team, you'll be responsible for processing contracts and sales orders, ensuring compliance with company procedures, meeting service level agreements, and providing excellent support to both internal and external customers.

Your role as a Contract Administrator at phs

• Processing contracts and sales orders accurately and within agreed service levels.
• Reviewing contracts to ensure compliance with pricing, terms and conditions, and company procedures.
• Maintaining negotiated pricing agreements where applicable.
• Liaising with internal teams and customers to resolve queries and issues efficiently.
• Processing contract amendments and customer account updates as required.
• Managing mistake logging processes and coordinating corrective actions.
• Producing and issuing customer correspondence and supporting documentation.
• Developing a broad understanding of the business to support collaboration across departments.
• Contributing to departmental objectives and continuously improving performance through training and development.

The ideal candidate for a Contract Administrator at phs

• Excellent organisational skills and strong attention to detail.
• Effective communication skills with the ability to build positive working relationships.
• Strong computer literacy and keyboard skills.
• The ability to analyse information, identify issues, and resolve problems effectively.
• A customer-focused approach with empathy, professionalism, and confidence.
• The ability to work accurately under pressure and meet deadlines and targets.
• The ability to work independently as well as part of a team.
• Tact, diplomacy, and strong interpersonal skills.

Desirable: Previous sales ledger or contract administration experience. Negotiation skills and commercial awareness.

In return for your commitment and expertise at phs Group you'll benefit from:

• Working hours between 36.25 a week, Monday to Friday
• No weekend or evening working
• Rewarding salary, great team and excellent benefits
• Access to Virtual GP for you and your family
• Hybrid working after probation period is completed
• Real savings with major supermarkets and retailers through amazing employee discounts with phsPerks.com
• Further savings with our phs Direct Online shop
• Free Parking on-site so no parking costs
• Excellent careers opportunities
• Accredited ILM training through external and in-house training
• Apprenticeship opportunities
• 23 days holiday plus bank holidays off
• Other benefits such as improved parental leave, a 24-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more...

If you're a motivated administrator with a passion for delivering excellent customer service and maintaining high levels of accuracy, we'd love to hear from you.

About phs:

phs Group was founded in 1963 and are the leading provider for Hygiene Services in the UK, Spain and Ireland. We have over 120,000 customers across 300,000 locations incorporating numerous businesses during 63 years of business.

At phs, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination.