Construction Site Administrator for Landmark Project

Wates Smartspace; United Kingdom; Remote; GBP 21,000 - 32,000; Full time

Job summary

Wates Smartspace seeks a Site Secretary for HMP Hindley, near Wigan, to support day‑to‑day on-site administration on a major construction project. You will work with the Project Leadership Team to maintain diaries, inductions and documentation, ensuring efficient on-site operations.

The role requires strong organisational skills, excellent communication and the ability to juggle priorities in a fast-paced environment.

Qualifications

• Previous administrative, secretary or coordinator experience.
• Strong organisational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient IT skills, including MS Office and document control.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Provide administrative support to project and site management teams.
• Manage meeting schedules, diaries, visitor arrangements and minutes.
• Coordinate site inductions, training records and onboarding docs.
• Maintain project records, filing systems and document control processes.
• Raise purchase orders, process invoices and support project administration.
• Assist with reports, presentations and project communications.
• Manage calls, emails and correspondence.
• Support security clearance and workforce documentation as required.
• Help create a welcoming, professional on-site environment.

Skills

Organisation

Communication

Microsoft Office

Document control

Stakeholder liaison

Tools

Microsoft Office

Job description

Wates Smartspace seeks a Site Secretary for HMP Hindley, near Wigan, to support day‑to‑day on-site administration on a major construction project. You will work with the Project Leadership Team to maintain diaries, inductions and documentation, ensuring efficient on-site operations.

The role requires strong organisational skills, excellent communication and the ability to juggle priorities in a fast-paced environment.