Construction Finance Assistant — CIS & Subcontractor Lead

Pearson Whiffin Recruitment Ltd; Sevenoaks; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Salary £32k p.a.

37.5 hours per week

Office-based in Sevenoaks

Agency to permanent potential

Construction finance exposure

Support from Finance Manager

Job summary

Pearson Whiffin Recruitment Ltd is seeking an experienced Finance Assistant for a Sevenoaks-based role. You will own subcontractor and supplier accounts, manage CIS and VAT duties, and support the purchase ledger in a busy construction finance team.

The position starts on an agency basis with potential to become permanent, offering 37.5 hours per week in an office-based setting. Strong attention to detail and Sage 50 experience are essential for success.

Qualifications

• Strong practical experience of CIS.
• Good working knowledge of the Domestic Reverse Charge for VAT.
• Previous experience managing subcontractor and supplier accounts.
• Previous experience within a construction environment.
• Strong purchase ledger experience.
• Previous experience using Sage 50 Accounts.
• Excellent attention to detail and a high level of accuracy.
• Strong reconciliation skills.
• Good understanding of job costing and cost allocation.
• Confident dealing with suppliers, subcontractors and internal stakeholders.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Excel.
• Highly organised and able to manage competing priorities.
• Proactive and comfortable working independently.
• Able to handle confidential financial information professionally.
• Practical, hands-on approach to finance administration.
• Comfortable working to deadlines in a busy environment.

Responsibilities

• Managing subcontractor and supplier accounts on a day-to-day basis.
• Verifying new subcontractors with HMRC.
• Managing weekly subcontractor payment runs.
• Reviewing subcontractor invoices and applications for CIS, VAT and Domestic Reverse Charge.
• Identifying invoice and tax treatment errors before ledger entry.
• Preparing and submitting monthly HMRC CIS Returns.
• Issuing CIS Statements to subcontractors.
• Maintaining up-to-date subcontractor records including insurance information.
• Managing subcontractor retentions, deductions, due dates and releases.
• Managing the purchase ledger process from invoice receipt through to authorisation, processing and payment.
• Reconciling monthly supplier statements and resolving discrepancies.
• Managing the Accounts Mailbox and responding to supplier queries.
• Reviewing aged creditors and following up missing or outstanding invoices.
• Distributing monthly project cost and CVR reports.
• Working with Quantity Surveyors to resolve missing invoices and cost discrepancies.
• Supporting accurate job-cost reporting across labour, materials and costs.
• Ensuring costs are allocated to the correct contracts and cost codes.
• Maintaining robust controls around new supplier creation and bank detail changes.
• Independent verification of bank detail amendments to reduce fraud risk.
• Maintaining accurate financial records and document control.
• Reviewing nominal codes for correct allocation.
• Maintaining the Asset Register and depreciation records.
• Assisting with year-end accounts and external audits.
• Supporting sales ledger invoicing and payments when required.
• Providing wider finance and administrative support to the Finance Manager.

Skills

CIS

Sage 50 Accounts

Purchase ledger

Microsoft Excel

Subcontractor accounts

Supplier accounts

Attention to detail

Communication skills

Tools

Sage 50 Accounts

Microsoft Excel

Job description

Pearson Whiffin Recruitment Ltd is seeking an experienced Finance Assistant for a Sevenoaks-based role. You will own subcontractor and supplier accounts, manage CIS and VAT duties, and support the purchase ledger in a busy construction finance team.

The position starts on an agency basis with potential to become permanent, offering 37.5 hours per week in an office-based setting. Strong attention to detail and Sage 50 experience are essential for success.