Construction Administrator/Secretary

Office Angels; Livingston; On-site; GBP 29,000 - 35,000; Full time

Job summary

Office Angels are partnering with a successful construction company in West Lothian to recruit a Construction Administrator/Secretary. This full-time, permanent role supports senior management and handles a range of project and compliance tasks to keep site administration running smoothly.

You will manage diaries, prepare reports, coordinate training records and ensure Health & Safety documentation is up to date.

Qualifications

• Previous experience in a Construction Secretary or Administrator role
• Strong administrative and organisational skills
• Excellent written and verbal communication
• Proficiency in Microsoft Word, Excel and Outlook
• Ability to prioritise multiple tasks and meet deadlines
• Experience in construction/housebuilding/engineering or property is advantageous
• Experience using COINS with training available

Responsibilities

• Managing diaries, meetings and correspondence
• Preparing documentation, reports and meeting minutes
• Supporting workforce administration, training records and apprentice coordination
• Maintaining Health & Safety and compliance documentation
• Assisting with site records, certifications and project paperwork
• Liaising with internal departments and external stakeholders
• Ensuring company systems and records remain accurate and up to date
• Providing vital support to help the wider construction team operate efficiently

Skills

Administrative

Organisational

Communication

MS Office

Prioritisation

Construction

COINS

Tools

COINS

Job description

Construction Administrator/Secretary

West Lothian

Full Time, Permanent (Mon-Fri)

Up to £32,000 DOE

Looking for a role where you're genuinely valued, trusted to make a difference, and given the opportunity to grow?

Office Angels are delighted to be partnering with a successful and well-established construction company based in West Lothian to recruit an experienced Construction Administrator/Secretary.

This is far more than a traditional secretarial role. You'll become a key part of a busy construction team, supporting senior leadership while helping to keep projects, compliance, training and site administration running seamlessly behind the scenes.

If you thrive in a fast-paced environment, enjoy being the person who keeps everything organised, and want to join a company where your contribution truly matters, we'd love to hear from you.

The Role

Reporting directly to senior management, you'll provide high-level administrative and secretarial support while coordinating a variety of operational and compliance activities across the construction function.

• Managing diaries, meetings and correspondence
• Preparing documentation, reports and meeting minutes
• Supporting workforce administration, training records and apprentice coordination
• Maintaining accurate Health & Safety and compliance documentation
• Assisting with site records, certifications and project paperwork
• Liaising with internal departments and external stakeholders
• Ensuring company systems and records remain accurate and up to date
• Providing vital support to help the wider construction team operate efficiently

What We're Looking For

We're looking for someone who is organised, proactive and enjoys working in a busy environment where no two days are the same.

You’ll ideally have:

• Previous experience in a Construction Secretary, Construction Administrator or similar role
• Strong administrative and organisational skills
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office, including Word, Excel and Outlook
• The ability to prioritise multiple tasks and meet deadlines
• Experience within construction, housebuilding, engineering or property would be highly advantageous
• Experience using COINS would be a significant advantage, although it is not essential and training can be provided for the right candidate.

Ready for your next challenge?

If you're looking for a role where you can take ownership, make an impact and become an integral part of a thriving construction business, we'd love to hear from you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.