Confidential Assistant to the Chair/School Director

Simon Fraser University; England; Hybride; GBP 27 000 - 37 000; Plein temps

Avantages offerts par ce poste

CUPE Local 3338 benefits

Hybrid-work program

Résumé du poste

Simon Fraser University is seeking a Secretary to the Chair/School Director to provide comprehensive secretarial and administrative support. The role includes screening calls, scheduling, minute-taking, document preparation, and maintaining confidential files.

The incumbent will assist with budgets, travel arrangements, and events, while supporting committees and grant applications. The position requires strong organizational, written and verbal communication skills, discretion, and the ability

Qualifications

• High school graduation with one year of post-secondary education or equivalent.
• 3 years minimum experience in secretarial/administrative work.
• Experience with minutes transcription, discretion, and confidentiality.

Responsabilités

• Screen calls, schedule appointments, and maintain calendars.
• Prepare reports, letters, and confidential correspondence.
• Archive files and provide secretarial support to committees.
• Assist with budgets, travel arrangements, and events.
• Prepare grant applications.

Connaissances

Minute taking

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Formation

High school graduation with one year of post-secondary education or equivalent

Secretarial practices training or certification

Outils

Word processing

Database

Spreadsheet

Description du poste

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

About the Role

As Secretary to the Chair/School Director, the incumbent screens incoming calls, schedules appointments and maintains the supervisor's calendar; responds to requests for information and handles routine and general problems; assists the supervisor with the preparation of reports and correspondence; types letters, reports, research papers, and general and confidential correspondence; creates, reviews, archives and maintains electronic and paper based files and records; provides secretarial and administrative support to Department/School Committees and administrative staff; provides clerical support for the management and administration of Department/School budgets, programs and services; coordinates faculty appointments, renewals, tenure and promotion, leaves, and salary reviews; arranges travel; provides a range of secretarial and clerical support services for events, workshops, seminars, and special events; and prepares grant applications.

Full Job Description

Qualifications

High school graduation and one year of post-secondary education or formal program equivalent including training in word processing, database, spreadsheet, and secretarial practices. 3 years minimum experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Ability to take and transcribe meeting minutes with accuracy.
• Ability to exercise mature judgment and initiative.
• Ability to exercise tact and discretion when handling sensitive and confidential information.
• Excellent oral, written and interpersonal communications skills.
• Excellent organizational, analytical, and problem-solving skills.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is December 31, 2027.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].