Office Assistant C-1

McGill University; Birmingham; On-site; GBP 19,000 - 28,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill University in Quebec is seeking an Office Assistant C to maintain and update the Faculty’s Handbook for TAs and related orientation materials. The role involves liaising with departmental administrators and graduate instructors to identify updates and professional development needs, and assisting in organizing workshops to support graduate students in developing teaching skills and portfolios.

The position requires graduate-level experience, with doctoral studies preferred, and offers

Qualifications

• Graduate-level experience is required; doctoral-level studies are preferred.
• Experience as a Teaching Assistant, instructor, or facilitator in a post-secondary environment is a strong asset.
• Strong knowledge of the university environment, including policies, processes, and teaching/assessment issues.

Responsibilities

• Review, update, and maintain TA training, orientation, and onboarding materials with Faculty and departmental stakeholders.
• Liaise with Chairs, GPDs, and Administrators to update TA resources and training materials.
• Gather feedback from graduate instructors and recent grads to identify development needs and program enhancements.
• Develop and coordinate workshops on teaching practices, lesson planning, and portfolio development.
• Prepare and deliver workshops, including materials creation, revision, and distribution.
• Coordinate meetings and communications with Faculty and departmental partners.
• Maintain records of feedback, updates, and project activities.

Skills

Research & writing

Organizational skills

Communication skills

Team collaboration

Meeting coordination

Education

Graduate-level degree

Doctoral studies preferred

Job description

Under the direction of the Associate Dean (Graduate Studies) and the Director of the Office of Arts Education, the incumbent will maintain and update the Faculty’s Handbook for TAs and related orientation materials, liaise with departmental administrators and recent graduate instructors to identify resource updates and professional development needs, and assist in the development, organization, and delivery of workshops to support graduate students in developing their teaching skills and portfolios.

Key Responsibilities

• Review, update, and maintain TA training, orientation, and onboarding materials in consultation with Faculty and departmental stakeholders.
• Liaise with departmental administrators, Chairs, and Graduate Program Directors (GPDs) to gather information and identify required updates to TA resources and training materials.
• Consult with graduate instructors and recent graduates to collect feedback on teaching experiences, identify professional development needs, and assess areas for program enhancement.
• Assist in the development, organization, and coordination of workshops focused on teaching practices, lesson planning, classroom engagement, assessment, and teaching portfolio development.
• Support the preparation and delivery of workshops, including the creation, revision, and distribution of instructional materials and resources.
• Coordinate meetings, consultations, and communications with Faculty and departmental partners.
• Maintain accurate records of feedback, resource updates, and project activities, ensuring timely completion and dissemination of revised materials.
• Research teaching and learning practices and assist with the development of resources that support graduate student instructors.
• Provide general administrative and project coordination support to the Office of Arts Education, as required.

The responsibilities outlined above are representative of the position and are not exhaustive. Additional related duties may be assigned in accordance with the Office Assistant C classification, including functions associated with Office Assistant levels A and B.

Qualifications and Skills

• Strong knowledge of the university environment, including academic policies, administrative processes, and issues related to teaching, learning, and student assessment.
• Excellent research, writing, editing, and information synthesis skills, with the ability to translate pedagogical concepts into accessible and practical resources.
• Strong organizational skills, attention to detail, and demonstrated ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal and communication skills, with the ability to build effective working relationships with academic, administrative, and student stakeholders.
• Experience coordinating meetings, workshops, training sessions, or other collaborative initiatives.
• Ability to work independently while also contributing effectively within a team environment.
• Experience with academic committees, student governance, university service, or policy-related work is considered an asset.
• Graduate-level experience is required; doctoral-level studies are preferred.
• Experience as a Teaching Assistant, instructor, or facilitator in a post-secondary environment is a strong asset.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4.

Minimum Education and Experience

High School Diploma 2 Years Related Experience

Hourly Salary

(AMUSE C) $32.00

Estimated Number of Work Hours per Week

2 (Part time)

Position Start Date

2026-11-02

Position End Date

2027-05-17

Deadline to Apply

2026-10-31

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].