Compliance & Records Specialist

Jobtailor; Maidenhead; On-site; GBP 28,000 - 36,000; Full time

Job summary

Jobtailor in Maidenhead is seeking a diligent Compliance Administrative Assistant to support the Compliance Team with document control, filing, minutes, and reporting. You will ensure version control, secure records and GDPR-aligned processes in a fast-paced corporate environment.

The role requires experience in administration, familiarity with IMS or databases, and knowledge of ISO standards. Proficiency in MS Office and meticulous attention to detail are essential to keep records accurate and

Qualifications

• Experience in administrative roles, preferably within compliance.
• Experience maintaining databases, document registers or management systems (IMS).
• Understanding of document control processes and version control principles.
• Awareness of ISO standards (e.g., ISO 9001, 14001, 45001).
• Basic understanding of UK GDPR and data protection principles.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Maintain and regularly update compliance databases, trackers, registers and filing systems with version control.
• Own the day-to-day document control process: issue, version-control and archive documents per IMS.
• Maintain secure electronic filing systems in line with UK GDPR and confidentiality standards.
• Ensure accurate and timely updates across all compliance systems.
• Produce accurate meeting minutes and action logs for compliance meetings.
• Provide general administrative support to the Compliance Team.
• Assist with preparation of compliance presentations, communications and reports.
• Support meeting logistics and document circulation for the Compliance Team.
• Conduct compliance inductions for new starters and ensure records are current.
• Coordinate compliance training event logistics as directed.
• Maintain certification and accreditation records for audits.
• Assist with collating documentation for certifications and external audits.
• Carry out day-to-day administrative duties to support the Compliance Division.

Skills

Administrative experience

Databases/IMS experience

Document control

ISO awareness

UK GDPR awareness

Microsoft Office

Job description

Jobtailor in Maidenhead is seeking a diligent Compliance Administrative Assistant to support the Compliance Team with document control, filing, minutes, and reporting. You will ensure version control, secure records and GDPR-aligned processes in a fast-paced corporate environment.

The role requires experience in administration, familiarity with IMS or databases, and knowledge of ISO standards. Proficiency in MS Office and meticulous attention to detail are essential to keep records accurate and