Compliance Administrator x2

Construction, Property and Engineering; Oxford; On-site; GBP 5,648,000 - 5,924,000; Full time

Job summary

Randstad CPE is seeking two proactive Compliance Administrators for a 2-month temporary contract based in our office in the UK. You will support our hard facilities management and property compliance teams, ensuring PPMs, remedial works and reactive tasks are scheduled, tracked, and documented in our CAFM system.

Working Monday to Friday, you will coordinate with engineers and subcontractors, raise purchase orders, manage records, and assist in monthly reporting and audits.

Qualifications

• Experience in administration and document control.
• Attention to detail and accuracy required.
• Proficiency with MS Office; CAFM system experience is a plus.
• Good communication and teamwork skills.

Responsibilities

• Scheduling & planning: Allocate and arrange PPM tasks with in-house engineers.
• Subcontractor coordination: Book external contractors for maintenance and repairs.
• Remedial works allocation: Plan and assign remedial tasks with the HFM Manager.
• Diary & schedule management: Maintain diaries, calendars and schedules.
• Financial administration: Raise POs and ensure timely goods receipts.
• Data & document management: Upload and file maintenance paperwork in CAFM systems.
• Reporting & auditing: Assist in audits and monthly performance reporting.
• General support: IT governance and ad-hoc administrative duties.

Skills

Attention to Detail

IT Literacy

Communication & Teamwork

Organization

Tools

MS Office

CAFM system

Job description

Compliance Administrator (x2 Vacancies)

Position Type: 2-Month Temporary Contract

Pay Rate: £13.10 per hour PAYE

Location: Office-Based

Hours: Full-Time (Monday to Friday)

About the Role

We are looking for two proactive and detail-oriented Compliance Administrators to join our team on a 2-month temporary contract.

In this role, you will play a key part in supporting our hard facilities management (HFM) and property compliance teams. You will ensure all planned preventive maintenance (PPM), remedial works, and reactive tasks are scheduled, tracked, and documented accurately using our CAFM system.

Key Responsibilities

• Scheduling & Planning: Allocate and arrange all PPM tasks with in-house engineers to ensure full contract compliance.

• Subcontractor Coordination: Work closely with the Subcontractor Supervisor to book in external contractors for maintenance, remedial, and reactive works.

• Remedial Works Allocation: Collaborate with the HFM Manager to effectively plan and assign remedial tasks for in-house resources.

• Diary & Schedule Management: Keep operational diaries, calendars, and schedules continuously updated.

• Financial Administration: Raise Purchase Orders (POs) as required and ensure orders are properly Goods Receipted in a timely manner.

• Data & Document Management: Upload, organize, and save all maintenance paperwork across our CAFM system and online electronic filing systems.

• Reporting & Auditing: Help collect evidence for audits, assist in preparing client reports, and contribute to the monthly Performance Report.

• General Support: Maintain strong IT standards and carry out ad-hoc administrative duties as requested by management.

About You

• Attention to Detail: Excellent accuracy when updating records, checking paperwork, and handling task logging.

• IT Literacy: Confident using MS Office and administrative software (experience using a CAFM system is a distinct advantage).

• Communication & Teamwork: Strong written and spoken English with a collaborative approach to working alongside supervisors, managers, and contractors.

• Organization: Able to manage diaries, prioritize tasks, and work proactively on your own initiative.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.