Compliance Administrator at Ann's

Ann's; Portadown; On-site; GBP 16,000 - 23,000; Full time

Benefits offered by this job

Up to £14.00 per hour

Equal Opportunities Employer

Job summary

Ann’s is a family-run care group based in Portadown, seeking a compliant and motivated HR Recruitment Administrator to join the growing Ann’s Childrens Care team. You will be part of a well-structured office team supporting recruitment and management, with daily administration and onboarding tasks.

The role requires at least 2 years in HR or recruitment, GCSEs (Maths & English), strong verbal and written communication, and proficiency in Microsoft applications.

Qualifications

• Must have a minimum of 2 years paid experience in an hr / recruitment role.
• Must be qualified to GCSE standard (including Maths and English)
• Must be able to competently communicate in verbal and written word.
• Must be computer literate, with working knowledge of all Microsoft applications.

Responsibilities

• Managing day to day administration duties
• Attending interviews at different site locations.
• Overseeing the recruitment process –References, Access NI/Garda Vetting/ CORU registration
• Issue offer letters, contracts of employment and other onboarding documentation.
• Maintain confidential staff records in accordance with GDPR and company policies
• Manage the training schedule and schedule the subsequent induction of applicants
• Ensure training room is set up ahead of all training sessions with sign in sheets
• Provide Management team with regular updates of applicants currently in process;
• Update MIS system with all new staff details – ensure all relevant details are documented and updated as necessary
• Establish and manage staff files to ensure documentation remains in date for the duration of employment
• Schedule Appraisals & Refresher training
• Liaise with trainers and managers regarding mandatory and refresher training requirements.
• Assist Home Manager with distribution of staff communication and training letters
• Assist Managers in managing the recording of Monitoring paperwork to the MIS System
• Assist area manager in dealing with staff disciplinary's
• General office duties
• Undertake any other duties commensurate with the role as reasonably requested by the Management Team

Skills

HR / Recruitment

Communication

Computer literacy

MS Office

Verbal & written

Education

GCSEs (Maths & English)

Job description

This Full time on site position offers great opportunities for career growth. Ann’s is a family-run company with over 30 years of experience in delivering high-quality care and support services. At the heart of everything we do is a deep commitment to quality and compassion. We take pride in valuing and investing in our teams, offering continuous training, professional development, and clear pathways for career progression. Ann’s Children’s Care, a sister company within the wider Ann’s Group, was founded in 2023. It currently operates seven homes in Ireland. We are looking for an enthusiastic, self-motivated Compliance Administrator to join our growing team within the Ann’s Childrens Care team. You will be joining a well-structured office team, supporting the recruitment and management team. If you are interested in joining a dynamic and expanding healthcare company, this is your opportunity!

Position Summary:

The successful candidate will be based in our Portadown office and will oversee the compliance during the recruitment process. The candidate should have the passion, vision, dedication, and determination to continue building a high-quality service that places our children at the heart of everything we do.

Responsibilities of the Role

• Managing day to day administration duties
• Attending interviews at different site locations.
• Overseeing the recruitment process –References, Access NI/Garda Vetting/ CORU registration
• Issue offer letters, contracts of employment and other onboarding documentation.
• Maintain confidential staff records in accordance with GDPR and company policies
• Manage the training schedule and schedule the subsequent induction of applicants
• Ensure training room is set up ahead of all training sessions with sign in sheets,
• Provide Management team with regular updates of applicants currently in process;
• Update MIS system with all new staff details – ensure all relevant details are documented and updated as necessary
• Establish and manage staff files to ensure documentation remains in date for the duration of employment
• Schedule Appraisals & Refresher training
• Liaise with trainers and managers regarding mandatory and refresher training requirements.
• Assist Home Manager with distribution of staff communication and training letters
• Assist Managers in managing the recording of Monitoring paperwork to the MIS System
• Assist area manager in dealing with staff disciplinary's
• General office duties
• Undertake any other duties commensurate with the role as reasonably requested by the Management Team

Essential criteria:

• Must have a minimum of 2 years paid experience in an hr / recruitment role
• Must be qualified to G.C.S.E standard (including Maths and English)
• Must be able to competently communicate in verbal and written word
• Must be computer literate, with working knowledge of all Microsoft applications

Desirable criteria

• Previous experience in a HR administrator role
• Previous experience in Childrens Residential Care

Ann’s are an Equal Opportunities Employer IND002 Pay: Up to £14.00 per hour

Experience: HR or Recruitment: 2 years (preferred) Work authorisation: United Kingdom (required) Work Location: On the road