Compliance Administrator

Equans UK & Ireland; Bellshill; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

24 days annual leave

Life Cover 1.5x salary

Employee discount schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

CSR days

Learning opportunities & training

Employee referral rewards

Employee networks access

Employee Assistance Program

Job summary

Equans UK & Ireland is seeking a Compliance Administrator to join on a permanent basis for the Wheatley Group contract in Bellshill. You will support statutory and client compliance, manage certifications and documentation, and coordinate inspections and audits to ensure safe service delivery.

The role requires strong IT literacy, CAFM system experience, and ability to work with engineers, subcontractors and managers.

Qualifications

• Knowledge of Gas Safety, Electrical Testing, Fire Safety, Water Hygiene, Asbestos and Lift Compliance desirable.
• Experience in Social Housing maintenance contracts desirable.
• Experience admin in Facilities Management, Property Maintenance, Social Housing or similar.
• Experience managing quotations, purchase orders, invoicing and related docs.
• Strong IT skills including Outlook, Word and Excel; CAFM systems and client portals.
• Excellent organisational skills with ability to manage multiple tasks and deadlines.

Responsibilities

• Monitor and manage statutory compliance activities across the contract (electrical, mechanical, gas, water hygiene, fire safety, lifts, planned maintenance).
• Maintain accurate compliance records and documentation in CAFM systems and client databases.
• Ensure certification, service reports, risk assessments, and docs are received, reviewed, uploaded, stored.
• Track compliance performance against KPIs and inspection programmes.
• Produce and distribute regular compliance reports, dashboards and exception reports.
• Monitor outstanding remedial actions and ensure timely completion.
• Liaise with engineers, subcontractors, supervisors, housing representatives, and contract managers.
• Schedule and coordinate statutory inspections and planned maintenance.
• Assist internal and external audits and client reviews.
• Raise, track and close compliance-related work orders in CAFM.
• Identify compliance risks and elevate as needed.
• Support subcontractor compliance including insurance, training and certificates.
• Carry out general administrative duties and comply with SHEQ requirements.

Skills

Gas safety knowledge

Electrical testing knowledge

Fire safety knowledge

Water hygiene knowledge

CAFM systems experience

IT skills (Outlook, Word, Excel)

Organisation & scheduling

Tools

CAFM systems

Microsoft Outlook

Microsoft Word

Microsoft Excel

Client portals

Job description

Equans is looking for a Compliance Administrator to join our team on the Wheatley Group contract based from our office in Bellshill on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.

You will provide comprehensive compliance administration support across a Social Housing Mobile Mechanical & Electrical (M&E) Facilities Management contract. The role is responsible for ensuring all statutory, regulatory, contractual, and client compliance obligations are effectively managed, monitored, and recorded within company and client systems. The Compliance Administrator will work closely with Contract Managers, Supervisors, Engineers, Subcontractors, and Clients to maintain compliance performance and support the safe delivery of services.

What will you deliver?

• Monitor and manage statutory compliance activities across the contract including electrical, mechanical, gas, water hygiene, fire safety, lifts, and planned maintenance activities.
• Maintain accurate compliance records and documentation within CAFM systems and client databases.
• Ensure all certification, service reports, risk assessments, and compliance documentation are received, reviewed, uploaded, and stored in accordance with contract requirements.
• Track compliance performance against contractual KPIs and statutory inspection programmes.
• Produce and distribute regular compliance reports, dashboards, and exception reports.
• Monitor outstanding remedial actions and ensure timely completion.
• Liaise with engineers, subcontractors, supervisors, housing representatives, and contract managers.
• Schedule and coordinate statutory inspections and planned maintenance activities.
• Support preparation for internal audits, external audits, and client reviews.
• Raise, track, and close compliance-related work orders on CAFM systems.
• Identify compliance risks and elevate where necessary.
• Support subcontractor compliance including insurance, training, qualifications, and certification records.
• Carry out general administrative duties and comply with SHEQ requirements.

What can we offer you?

On offer is a competitive salary and benefit package, which includes:

• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Knowledge of Gas Safety, Electrical Testing, Fire Safety, Water Hygiene, Asbestos and Lift Compliance requirements. (desirable).
• Knowledge of Social Housing maintenance contracts (desirable).
• Previous administration experience within Facilities Management, Property Maintenance, Social Housing, Construction or a similar environment.
• Experience managing quotations, purchase orders, invoicing and associated documentation.
• Strong IT skills including Microsoft Outlook, Word and Excel.
• Experience using CAFM systems and client portals.
• Excellent organisational skills with the ability to manage multiple tasks and deadlines.

This role includes a basic DS check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.