Compliance Administration Assistant

Norse; Norwich; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Competitive salary

Training & development

Job summary

Norse Highways is seeking a Compliance Administration Assistant to join its administration team. You will provide administrative and coordination support to ensure the effective delivery of health, safety, and compliance activities across the Highways service.

The role includes maintaining compliant records, coordinating statutory inspections and health-related programmes, and assisting managers in meeting legal and organisational requirements.

Qualifications

• Administrative experience.
• Experience maintaining accurate records and managing data.
• Experience communicating with a range of stakeholders by email, telephone, and in person.
• Experience prioritising workloads and meeting deadlines.
• Experience using Microsoft Office and electronic record management systems.
• Excellent organisational and administrative skills.
• Effective communication and stakeholder management skills.
• Competent in Microsoft Office applications
• Ability to maintain accurate records and produce basic reports.
• Commitment to continuous learning and personal development.

Responsibilities

• Provide administrative support for health surveillance programmes, including arranging appointments, maintaining records, monitoring due dates, and supporting compliance with health surveillance requirements.
• Maintain accurate, confidential, and auditable compliance records in line with data protection requirements.
• Support communication between employees, managers, Occupational Health providers, and other stakeholders to ensure compliance activities are completed on time.
• Conduct the administration of LOLER inspections, including updating records, maintaining asset registers, and coordinating with service providers and operational teams.
• Support the management of face fit testing programmes and maintain records relating to respiratory protective equipment (RPE) assessments and checks.
• Monitor compliance activities, identify overdue actions, and escalated issues to the Compliance Manager where appropriate.
• Assist with the preparation of compliance reports and documentation for audits, inspections, and management reviews.
• Provide general administrative and coordination support for health, safety, and compliance activities as directed by the Compliance Manager.
• Contribute to the continuous improvement of compliance processes, systems, and record-keeping practices.

Skills

Administrative experience

Record keeping

Stakeholder communication

Prioritising workload

Microsoft Office

Electronic records mgmt

Organisation skills

Data accuracy

Continuous learning

Job description

Norse Highways are currently seeking a Compliance Administration Assistant to join their administration team. In this role you will provide administrative and coordination support to ensure the effective delivery of health, safety, and compliance activities across the Highways service. The role will support the maintenance of compliance records, coordinate statutory inspections and health-related programmes, and assist managers in meeting legal and organisational requirements. Role Responsibilities

Responsibilities

• Provide administrative support for health surveillance programmes, including arranging appointments, maintaining records, monitoring due dates, and supporting compliance with health surveillance requirements.
• Maintain accurate, confidential, and auditable compliance records in line with data protection requirements.
• Support communication between employees, managers, Occupational Health providers, and other stakeholders to ensure compliance activities are completed on time.
• Conduct the administration of LOLER inspections, including updating records, maintaining asset registers, and coordinating with service providers and operational teams.
• Support the management of face fit testing programmes and maintain records relating to respiratory protective equipment (RPE) assessments and checks.
• Monitor compliance activities, identify overdue actions, and escalated issues to the Compliance Manager where appropriate.
• Assist with the preparation of compliance reports and documentation for audits, inspections, and management reviews.
• Provide general administrative and coordination support for health, safety, and compliance activities as directed by the Compliance Manager.
• Contribute to the continuous improvement of compliance processes, systems, and record-keeping practices.

Qualifications

• Administrative experience.
• Experience maintaining accurate records and managing data.
• Experience communicating with a range of stakeholders by email, telephone, and in person.
• Experience prioritising workloads and meeting deadlines.
• Experience using Microsoft Office and electronic record management systems.
• Excellent organisational and administrative skills.
• Effective communication and stakeholder management skills.
• Competent in Microsoft Office applications
• Ability to maintain accurate records and produce basic reports.
• Commitment to continuous learning and personal development.

Competitive Salary.

Ongoing training and development opportunities.

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