Complaints Investigator - Housing

Sage Homes; Leicester; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

25 days holiday plus additional days for service

Annual discretionary bonus scheme

Health cash plan

Study support package

Workplace Pension

Cycle to Work scheme

Electric car scheme

Wellbeing support

Two days' paid volunteering leave

Charity fundraising support

Job summary

A leading company in the housing sector is seeking a Complaints Investigator to enhance customer service. This hybrid role involves managing complaints, conducting investigations, and collaborating with teams to ensure high service standards. Ideal candidates will have strong customer service experience and problem-solving skills.

Qualifications

• Experience in customer service within Social Housing or private sector development.
• Understanding of the Housing Ombudsman complaint handling code.

Responsibilities

• Act as the primary point of contact for customers, addressing complaints.
• Conduct thorough investigations and ensure prompt resolution of complaints.
• Manage inbound communication via phone, email, and letters.

Skills

Customer Service

Communication

Problem-Solving

Negotiation

Tools

Microsoft Dynamics

Excel

PowerPoint

SharePoint

Teams

Job description

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This range is provided by Sage Homes. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Sage Homes

Talent Partner @ Sage Homes | Talent Acquisition | Employer Brand | Business Partnering

Sage Homes is an innovative Blackstone and Regis business addressing the housing crisis in England by making good homes affordable for people across the country who need them.

Since 2017 we have delivered around 17,000 new homes across affordable rent, shared ownership and social rent for individuals and families. In 2021 Sage Homes became the largest provider of new affordable housing in England,and we continue to deliver high quality affordable homes across the country.

About the role:

We are looking for a hands-on, customer-focused professional to join our team as a Complaints Investigator. In this role, you'll be the main point of contact for feedback and complaints, working closely with the Complaints Manager to deliver a top-tier complaints service that exceeds customer expectations.

You will play a key role in the end-to-end complaints process, liaising with various teams, customers, and complaint owners to ensure issues are resolved efficiently and in line with service standards. The goal is to resolve complaints at the first stage whenever possible, keeping customers informed and ensuring all feedback is handled with care and urgency. Your role will include administrative tasks, investigation support, and reporting, while recommending improvements to enhance the customer experience.

This is a hybrid position, with three days a week based in our Northampton office.

Responsibilities include:

• Act as the primary point of contact for customers, addressing complaints and inquiries from various external bodies.
• Conduct thorough investigations and ensure prompt resolution of complaints, including formal responses and Member Enquiries.
• Manage inbound communication via phone, email, and letters, ensuring timely and professional responses to all stakeholders.
• Use relevant IT systems to track, record, and monitor complaints and feedback, supporting reporting and analysis to identify trends and recommend improvements.
• Collaborate with internal teams to ensure timely responses, uphold service standards, and suggest process improvements.
• Foster positive relationships with customers, promote a ‘customer-first' culture, and provide guidance to colleagues on handling complaints.

About you

You will bring a wealth of experience in customer service within the Social Housing or private development sectors. You'll be a confident communicator, capable of handling complex complaints and working collaboratively with internal and external stakeholders. Your ability to use IT systems effectively and work under pressure will help you thrive in this role, while your problem-solving mindset and attention to detail will ensure the best outcomes for our customers.

Key Skills & Experience:

• Proven experience in a customer service role within Social Housing or private sector development.
• Understanding of the Housing Ombudsman complaint handling code and experience in resolving complex, multi-faceted complaints.
• Proficiency in using CRM and complaints systems, and ability to use IT systems (e.g., Microsoft Dynamics, Excel, PowerPoint, SharePoint, Teams) to manage data and track complaints.
• Excellent verbal and written communication skills with experience in negotiation and stakeholder management.
• Highly organized, self-motivated, and able to manage priorities and deadlines.
• A proactive problem-solver with a customer-first mindset, strong relationship-building skills, and a passion for delivering exceptional customer service.

Culture and benefits:

At Sage Homes, we want to empower diverse, ambitious people to thrive. We are fast-paced and inclusive, and encourage our people to use their passion, curiosity and inventiveness to help us create safe places for our customers to flourish.

To make sure our colleagues feel welcome and cared for, we provide a suite of excellent benefits, including:

• 25 days holiday, and an additional day for every year's service (up to five years)
• Annual discretionary bonus scheme
• A health cash plan, with financial support for a range of options including physiotherapy, opticians, dental and private online GP sessions
• Study support package, helping you achieve your personal and professional development ambitions
• Workplace Pension - matching personal contributions up to 5%
• Cycle to Work scheme, helping you save up to 40% on a new bike and accessories
• Electric car scheme, enabling you to rent a brand-new electric car at low-cost payments
• Wellbeing support through MyndUp
• Two days' paid volunteering leave a year, allowing you to support causes you care about
• Charity fundraising support, with match-funding up to £1,000 for good causes

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service

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