Complaint Intake Analyst

Carbon 60, Inc.; Thatcham; Presencial; GBP 24.000 - 32.000; Jornada completa

Descripción de la vacante

Carbon 60, Inc. is seeking a detail-oriented Complaint Intake Analyst I to support QA operations for a leading pharmaceutical company in Maidenhead.

You will manage the initial intake and triage of customer complaints across channels, ensuring accurate data collection and efficient processing in line with procedures. The role requires fluency in English and Swedish, with prior call centre experience in healthcare or related industries preferred.

Formación

• High school diploma or equivalent; Associate degree preferred.
• 1–2 years in customer service or call centre, preferably in healthcare/pharma.
• Fluency in English and Swedish is essential.
• Strong attention to detail with the ability to analyse information and think critically.
• Excellent verbal and written communication with a customer-centric approach.

Responsabilidades

• Manage intake of customer complaints via phone, email, and systems.
• Review submissions, identify missing information, and obtain details from customers.
• Perform initial classification and coding of complaints using guidelines.
• Coordinate complaint sample logistics and support investigations and resolutions.
• Collaborate with internal stakeholders on cases with adverse events and escalation.
• Process customer replacement, credit, or warranty claims and coordinate communications.

Conocimientos

Attention to detail

Analytical thinking

Independent worker

Customer service experience

Educación

High school diploma

Associate degree or college education preferred

Descripción del empleo

Complaint Intake Analyst I

Job Type: Temporary
Location: Maidenhead
Duration: 6 months (rolling)

Role Summary

We are seeking a detail-oriented and customer-focused Complaint Intake Analyst to support Quality Assurance operations for a leading pharmaceutical company. You will be required to manage the initial intake and triage of customer complaints across multiple channels. As the first point of contact for customers, you will ensure accurate data collection, assess complaint information, coordinate follow-up activities, and facilitate the efficient processing of complaints in accordance with established business procedures.

For this role, a fluent Swedish speaker is required as you will be needed to translate complaints into English. Experience within a call centre background in a healthcare company or equivalent would be ideal.

Key Responsibilities

• Manage the intake of customer complaints received via phone, email, and complaint management systems.
• Review and assess complaint submissions, identify missing information, and conduct customer outreach to obtain required details.
• Perform the initial classification and coding of complaints using established guidelines and business rules.
• Coordinate complaint sample logistics and collaborate with relevant teams to support investigations and resolution activities.
• Partner with internal stakeholders on cases involving adverse events and ensure appropriate escalation where required.
• Process customer replacement, credit, or warranty claims and coordinate communication with the appropriate stakeholders.

Skills, Experience & Qualifications

• High school diploma (or equivalent) required; Associate Degree or college education preferred.
• 1-2 years of experience in a customer service or call centre environment, ideally within healthcare, pharmaceutical, medical device, or related industries.
• Strong attention to detail with the ability to analyse information, think critically, and work independently.
• Fluency in English and Swedish is essential
• Excellent verbal and written communication skills with a customer-centric approach.
• Proficiency in using computer applications and navigating multiple software systems simultaneously.
• Strong organisational, prioritisation, and time management skills, with the ability to manage competing workloads effectively.