Company Secretarial Assistant - 12 month FTC

Beazley; London; On-site; GBP 40,000 - 45,000; Full time

Job summary

An established industry player is seeking a Company Secretarial Assistant for a 12-month fixed-term contract. In this pivotal role, you will support the Corporate Governance team by providing comprehensive administrative and secretarial services. Your responsibilities will include maintaining the entity management system, organizing meetings, and preparing Board and Committee packs. This role requires excellent attention to detail, strong organizational skills, and the ability to communicate effectively with senior management. Join a dynamic team where your contributions will ensure the smooth operation of corporate governance functions.

Qualifications

• Willingness to work towards a chartered secretarial qualification is desirable.
• Excellent attention to detail and strong organizational skills.

Responsibilities

• Provide administration services to the Corporate Governance team.
• Organize meetings and coordinate production of Board and Committee packs.
• Maintain statutory books and records of various Beazley companies.

Skills

Attention to detail

Effective communication

Adaptability

Organizational skills

Education

Chartered secretarial qualification (desirable)

Job description

Company Secretarial Assistant - 12 month FTC

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Company Secretarial Assistant - 12 month FTC

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General

Job Description And Person Specification

Job Title: Company Secretarial Assistant - 12 months FTC

Division: Finance

Key Relationships: Beazley Board Directors, Executive Committee.

Job Summary: To support the Corporate Governance team in running an effective and efficient administrative and secretarial function for the Beazley group.

Key Duties And Responsibilities

Company Secretarial

• Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
• Organise meetings as instructed including scheduling dates and logistics
• Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
• Maintain the Board and Committee agenda plans
• Manage the Board and Committee action logs on a timely basis
• Prepare meeting packs for the team prior to meetings
• Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
• Ensure Beazley Group Company and Committee minute books are complete and up to date
• Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
• Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team
• Support the Group Company Secretary and other members of the team as directed
• Manage ad hoc tasks/projects as requested by the team
  
  

Personal Specification

Education and Qualifications

• Willingness to work towards a chartered secretarial qualification is desirable
  
  

Skills And Abilities

• Excellent attention to detail
• Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
• Ability to be adaptable to changing circumstances
• Able to manage uneven workload and respond quickly to ad hoc queries from the business
• Strong organisational skills
  
  

Knowledge and Experience

• Experience with interacting at Executive level
• Experience with production of Board and Committee packs
• Experience with calendar and meeting management
  
  

Aptitude and Disposition

• Outcome focused, self-motivated, very flexible and enthusiastic
• Professional approach to successfully interact with senior management /colleagues/ external suppliers
• Diplomatic
• Able to work as part of a team and use own initiative

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Insurance

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