Communities and Partnerships Administrator

SGS College Group; Filton; Remote; GBP 15,000 - 25,000; Full time

Benefits offered by this job

LGPS pension scheme

25 days annual leave (+ increasing to

Flexible working policies

Eye test provided

Staff discounts ( My Lifestyle )

Job summary

SGS College in Filton Campus is looking for a Communities and Partnerships Administrator to support commercial facility hire, events, and school liaison. You will act as a first contact for employers, communities and learners, coordinating records and procurement through the College’s systems.

The role offers a permanent, full-time contract (37 hours/week) with a salary up to £25,287 and access to LGPS, generous annual leave, and professional development opportunities.

Qualifications

• GCSE English and Maths (Grade 4/C or above) or equivalent.
• Experience in an administration, business support or customer service role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• Experience using Microsoft 365 applications, including Outlook, Word, Teams and Excel.
• Experience organising events, meetings or stakeholder activities.
• Knowledge of CRM systems and maintaining accurate records.
• Understanding of GDPR and data management requirements.
• Ability to work collaboratively with a wide range of internal and external stakeholders.

Responsibilities

• Coordinate administrative activities relating to commercial facility hire, venue bookings and leasing arrangements.
• Act as a professional first point of contact for employers, schools, community organisations, commercial customers and other stakeholders.
• Support the planning and delivery of community events, partnership activities, stakeholder forums and engagement programmes.
• Provide administrative support for school liaison activities, visits, careers events and outreach programmes.
• Prepare quotations, booking documentation, contracts, correspondence, presentations and reports.
• Maintain accurate records of commercial activity, partnerships, projects and stakeholder engagement.
• Support CRM data accuracy and stakeholder relationship management.
• Coordinate meetings, agendas, minutes and follow-up actions across the Directorate.
• Process purchase orders and invoices in accordance with College procedures.
• Contribute to the continuous improvement of administrative systems, processes and customer service standards.

Skills

Organisational skills

Communication skills

Customer service

MS 365 apps

CRM systems

GDPR awareness

Stakeholder engagement

Education

GCSE English & Maths (4/C or above)

Tools

Microsoft Word

Outlook

Teams

Excel

Job description

Communities and Partnerships Administrator

Role Information:
Reference: REQ001534
Location: Filton Campus
FTE Salary: Up to £25,287.00 (Salary is dependent on qualifications and experience)
Contract Type: Permanent, Full Time
Working Hours: 37 hours per week

At SGS, we are proud to be an Equal Opportunities and Disability Confident employer. We encourage applications from individuals of all backgrounds, experiences, and communities, and are committed to creating an inclusive environment where everyone can thrive.

Financial Rewards and Benefits:

• Opportunity to make a positive impact within the community and on learners' lives
• Competitive Pension Scheme- Corporate and support roles have access to the Local Government Pension Scheme (LGPS), a flexible and pension accessible from the age of 55, with generous employer contributions of 16%.
• Generous Annual leave entitlement plus the 8 bank holidays- 25 days corporate and support functions, increasing to 30 days after 5 academic years’ service (Full-Time Equivalent).
• Two weeks leave during the Christmas closedown period largely supported by the discretionary closure days provided by the College.
• Extensive professional development with ongoing support for your personal & professional development, including 25% tuition discount for immediate family of SGS employees.
• Family friendly policies and a proven commitment to supporting flexible working practices
• Access to 'My Lifestyle' discounted shopping benefits, cycle to work scheme and a Technology Salary Sacrifice Scheme
• Free Annual Eye test
• All staff members can buy aTOTUM card(formerly known as NUS Extra cards), as part of being an affiliate member of the Students' Union
• Staff have access and supported to be part of inclusive or sustainable staff networks and communities
• Free car parking at all campuses (Except Queens Road Art School)
• Access to a wide variety of external health and wellbeing resources
• Subsidised onsite catering services including Costa Coffee

South Gloucestershire & Stroud College has an excellent reputation for delivering further education and work-based programmes in a range of subjects - from business to sport, construction to media, GCSE's and A Levels to Honour Degree level programmes.

Our experienced and passionate staff work hard to help students and colleagues achieve their personal challenges and career goals. We are proud of SGS and committed to making the College the best it can be. We are currently working hard to achieve "Outstanding" status after being classified as "Good" in our last inspection. For more information, please visit https://www.sgscol.ac.uk/

We have an exciting opportunity for a Communities and Partnerships Administrator within our Communities and Partnerships Directorate!

Key Tasks and Responsibilities

• Coordinate administrative activities relating to commercial facility hire, venue bookings and leasing arrangements.
• Act as a professional first point of contact for employers, schools, community organisations, commercial customers and other stakeholders.
• Support the planning and delivery of community events, partnership activities, stakeholder forums and engagement programmes.
• Provide administrative support for school liaison activities, visits, careers events and outreach programmes.
• Prepare quotations, booking documentation, contracts, correspondence, presentations and reports.
• Maintain accurate records of commercial activity, partnerships, projects and stakeholder engagement.
• Support CRM data accuracy and stakeholder relationship management.
• Coordinate meetings, agendas, minutes and follow-up actions across the Directorate.
• Process purchase orders and invoices in accordance with College procedures.
• Contribute to the continuous improvement of administrative systems, processes and customer service standards.

Beneficial Skills & Qualifications

• GCSE English and Maths (Grade 4/C or above) or equivalent.
• Experience in an administration, business support or customer service role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• Experience using Microsoft 365 applications, including Outlook, Word, Teams and Excel.
• Experience organising events, meetings or stakeholder activities.
• Knowledge of CRM systems and maintaining accurate records.
• Understanding of GDPR and data management requirements.
• Ability to work collaboratively with a wide range of internal and external stakeholders.

Expected Interview Date: Tuesday 3rd November 2026

If you have any queries please contact [e-mail]

SGS College is committed to safeguarding children and vulnerable adults. All employment offers are contingent upon satisfactory references, an Enhanced DBS check, and additional checks and online searches in accordance with KCSIE guidance.