Communications & Reprographics Coordinator

Essex Co; Rayleigh; On-site; GBP 20,000 - 21,000; Part time

Job summary

Sweyne Park School is seeking a Communications & Reprographics Coordinator to deliver reprographics services and lead on Trust-wide communications, website management and branding. The role supports the secondary school’s reprographics needs and drives consistent professional materials across the Trust.

The post requires strong graphic design, marketing and organisational skills, with experience across print and digital media. Part-time, term-time hours apply, with pro rata remuneration.

Qualifications

• GCSE English and Mathematics at Grade 4/C or above (or equivalent).
• Proven experience in Graphic Design, Marketing, Communications or Reprographics.
• Experience using professional design software such as Adobe Creative Suite (InDesign, Photoshop and Illustrator).
• Experience creating print and digital materials.
• Experience maintaining brand across多 channels and publications.

Responsibilities

• Provide reprographics services including photocopying, printing, laminating and binding.
• Maintain and update Trust and school websites with current content.
• Design high-quality marketing materials and ensure consistency with branding.
• Create and manage branded templates and documentation for internal and external use.

Skills

Graphic design

Marketing

Communications

Reprographics

Administrative

Adobe Creative Suite

Education

GCSE English & Maths (4/C)

Tools

Adobe InDesign

Photoshop

Illustrator

Microsoft 365

Job description

Communications & Reprographics Coordinator

Position Start Date: Immediate Contract Type: Part-time Contract Term: Permanent

Application Close: 11/09/2026 4pm Date of Interviews: TBC

We are seeking a creative, organised and proactive Communications and Reprographics Coordinator to join our growing Trust team. This is an exciting opportunity for an experienced individual with strong graphic design, communication and administrative skills to play a key role in supporting our schools and the wider Trust.

The successful candidate will be responsible for delivering a professional reprographics service to The Sweyne Park School whilst leading on Trust-wide communications, website management and brand development, working closely within the Trust Leadership team. We are seeking applicants who have a keen eye for detail, excellent organisational skills and the ability to manage multiple projects whilst ensuring consistency and quality across all communications and marketing materials.

The successful candidate will provide a comprehensive reprographics, communications and design service across the Trust, ensuring all internal and external communications reflect the Trust's values, vision and professional standards. The post holder will be responsible for supporting the secondary school's reprographics requirements, maintaining Trust and school websites, developing high-quality marketing materials, and managing a suite of branded documentation and templates that promote a consistent and professional image across all schools within the Trust.

Key Responsibilities

Reprographics Support

• Provide a comprehensive reprographics service including photocopying, printing, laminating, binding and the production of teaching, examination and promotional materials.
• Manage and prioritise reprographics requests, ensuring work is delivered accurately, confidentially and within agreed timescales.
• Produce a range of curriculum, administrative, marketing and event materials to support the effective operation of the school and Trust.
• Maintain reprographics equipment and consumable stock levels, arranging servicing, repairs and orders as required.
• Ensure all reprographics activities comply with copyright legislation, GDPR requirements and examination regulations.
• Promote efficient and cost-effective use of reprographics resources across the school.

Trust Website Management

• Maintain and update Trust and school websites, ensuring content remains accurate, current, engaging and compliant with statutory requirements.
• Work with school leaders and departments to create and publish news stories, achievements, events and key announcements.
• Monitor website performance, user engagement and accessibility, identifying opportunities for continuous improvement.
• Ensure all websites reflect Trust branding standards and provide a professional online presence for stakeholders and the wider community.

Design and Development of Trust Marketing Materials

• Design and produce high-quality marketing materials including brochures, newsletters, event programmes, banners and promotional content.
• Ensure all marketing materials align with Trust branding guidelines and maintain a consistent visual identity across all schools.
• Support recruitment, admissions and stakeholder engagement activities through the creation of professional promotional materials.

Management of Trust Branded Documentation and Templates

• Produce, manage and maintain a suite of Trust-wide branded templates and documentation for both internal and external use.
• Ensure consistency in formatting, branding and presentation across policies, reports, presentations, letters and official communications.
• Work with departments and schools to review and update documentation in line with branding and organisational requirements.
• Maintain version control and accessibility of master templates, ensuring staff have access to the latest approved documents.

Person Specification

• GCSE English and Mathematics at Grade 4/C or above (or equivalent).
• Proven experience in Graphic Design, Marketing, Communications, Reprographics or a related role.
• Experience using professional design software such as Adobe Creative Suite (InDesign, Photoshop and Illustrator) or equivalent design platforms.
• Experience creating both print and digital communication materials.
• Experience maintaining brand consistency across multiple communication channels and publications.
• Excellent graphic design skills with a strong eye for visual presentation and detail.
• Strong written and verbal communication skills with the ability to adapt content for different audiences.
• Ability to manage multiple projects simultaneously and meet competing deadlines.
• High level of organisational skills and attention to detail.
• Proficiency in Microsoft 365 applications including Word, PowerPoint, Excel and Publisher (where applicable).
• Ability to work independently whilst also building effective working relationships across schools and Trust teams.
• Professional and adaptable approach with a commitment to high standards.
• Experience working within an education setting, academy trust or public sector organization.
• Qualification in Graphic Design, Marketing, Communications or a related discipline.
• Experience managing social media platforms and digital marketing campaigns.
• Knowledge of website accessibility requirements and education sector compliance standards.
• Photography, videography or content creation experience.

Working pattern

30 hours per week, Monday to Friday, 38 weeks per year (term time only)

Renumeration

Scale 6 Point 13-17 | £19,660 - £20,985 per annum pro rata. Subject to length of continued service within LG sector.

Rayleigh Schools Trust is committed to safeguarding and promoting the welfare of children and expects all employees to share this commitment. The successful applicant's appointment will be subject to satisfactory enhanced clearance by the Disclosure & Barring Service.

Information about the School

Welcome to The Sweyne Park School, we are a larger than average mixed, 11-18 comprehensive school. The School became an academy on 1st April 2013 and opened its Sixth Form in September 2014.

Our school is a safe and happy environment and central to our school is a belief in respect - respect for yourself, respect for others and respect for the environment. We believe that our focus on respect leads to high expectations and excellent discipline, and this in turn leads to the highest possible achievement for each individual pupil. In December 2018 we were the first Secondary School in the East of England to achieve the prestigious Rights Respecting Gold Award.

At Sweyne Park we are determined to provide first class teaching and learning for all our pupils. This aim is supported by our commitment to recruiting and retaining the very best staff, and our nationally recognised programme of staff training. We do our utmost to ensure our pupils achieve strong examination results and progress on to high quality destinations. We provide a broad and balanced academic curriculum with a wide range of cultural, artistic, sporting and social opportunities.We are committed to very strong partnerships between home, school and community members. We believe that the whole community can contribute to motivating and supporting pupils’ progress.In October 2017, the Sweyne Park School and Glebe Primary formed a Multi-Academy Trust, the Rayleigh Schools Trust (“The RST”).

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Kelly Gelder
Sweyne Park School
Sir Walter Raleigh Drive, Rayleigh
Essex, SS6 9BZ Telephone: [phone]
Email: [e-mail]