Contract Administrator

KBC A Yokogawa Company; Walton-on-Thames; On-site; GBP 26,000 - 34,000; Full time

Job summary

KBC (A Yokogawa Company) is seeking a Commercial Services Administrative Assistant to support the Commercial Services and Sales teams. You will manage documentation, assist with proposals, tenders and customer records, and coordinate activities across business units in a global organisation.

The role emphasizes accuracy, timely delivery, and collaboration with colleagues in Sales, Commercial Services, Finance and Operations to ensure smooth commercial operations.

Qualifications

• Experience in administration, business support or sales support.
• Strong organisational skills and attention to detail.
• Experience coordinating documentation and proposals.
• Ability to work with multiple teams across functions.
• Proactive attitude and willingness to learn.

Responsibilities

• Provide administrative and coordination support to Commercial Services and regional sales teams.
• Assist with preparation and submission of proposals, tenders and customer documentation.
• Coordinate proposal and tender activities and ensure deadlines are met.
• Maintain proposal, contract, NDA and customer records within company systems.
• Prepare, format and quality-check quotations, proposals, CVs, reference lists and other business documents.
• Support CRM administration and help maintain accurate commercial data.
• Monitor customer portals and support sales and commercial reporting activities.
• Coordinate information from different teams to support customer submissions.
• Provide day-to-day administrative support to the Commercial Services and Sales teams.
• Support wider commercial and operational activities as required.

Skills

Administration

Business support

Customer service

Office coordination

Sales support

CRM systems

SharePoint

MS Office

Tools

Word

Excel

Outlook

PowerPoint

CRM software

SharePoint

Job description

Are you highly organised, detail-oriented and looking to build a career within a commercial business environment?

Join KBC (A Yokogawa Company) as a Commercial Services Administration Assistant and play a key role in supporting our Commercial Services and Sales teams. This is an excellent opportunity for someone who enjoys coordinating activities, managing documentation and working with people across different parts of the business while developing their skills and experience within a global organisation.

About Us: KBC is a global technology-led consulting organisation supporting the oil & gas, refining, petrochemical and chemical industries. We combine deep industry expertise with digital and decarbonisation solutions to help our clients improve performance, profitability and sustainability.

What You'll Do

As a Commercial Services Administration Assistant, you will provide administrative and coordination support to the Commercial Services function and regional sales teams. Working closely with colleagues across Sales, Commercial Services, Finance and Operations, you will help ensure commercial activities and customer documentation are managed accurately, professionally and on time.

You will:

• Assist with the preparation and submission of proposals, tenders and customer documentation.
• Support the coordination of proposal and tender activities, ensuring deadlines are met.
• Maintain proposal, contract, NDA and customer records within company systems.
• Prepare, format and quality-check quotations, proposals, CVs, reference lists and other business documents.
• Support CRM administration and help maintain accurate commercial data.
• Monitor customer portals and support sales and commercial reporting activities.
• Coordinate information from different teams to support customer submissions.
• Provide day-to-day administrative support to the Commercial Services and Sales teams.
• Support wider commercial and operational activities as required.

What We're Looking For

We're looking for someone who is organised, enthusiastic and keen to develop their career in a commercial support environment.

This role would suit someone who has experience in administration, business support, customer service, office coordination or sales support and is looking for an opportunity to broaden their skills and gain exposure to commercial operations.

• Previous experience in an administration, business support, customer service, sales support or coordination role.
• Strong organisational skills and the ability to manage multiple tasks and priorities.
• Excellent attention to detail and a commitment to producing accurate, professional work.
• Good working knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work effectively with colleagues across different teams.
• A proactive attitude and willingness to learn new systems and processes.
• Ability to work to deadlines and follow established procedures.
• Experience maintaining records, databases or CRM systems.
• Experience preparing business documents, reports, proposals or customer correspondence.
• Experience supporting a team in a busy office environment.
• Exposure to sales, commercial or customer-facing business activities.
• Familiarity with SharePoint or similar document management systems.

What Will Make You Successful

You'll enjoy this role if you:

• Take pride in being organised and reliable.
• Enjoy working with detail and producing high-quality work.
• Like supporting others and helping a team succeed.
• Are comfortable managing multiple priorities and deadlines.
• Have a positive, can-do attitude and enjoy learning new skills.
• Work well with both technical and commercial colleagues.
• Enjoy bringing structure and organisation to busy and varied activities.

Why Join Us?

At KBC, you'll be part of a collaborative and supportive team where you'll have the opportunity to develop your skills, gain exposure to commercial and sales operations and build valuable experience within a global business.

This role is particularly suited to candidates in the early stages of their professional career who are looking to develop experience in commercial operations, sales support and business administration.