Commercial Services & Sales Support Specialist

KBC A Yokogawa Company; Walton-on-Thames; On-site; GBP 26,000 - 34,000; Full time

Job summary

KBC (A Yokogawa Company) is seeking a Commercial Services Administrative Assistant to support the Commercial Services and Sales teams. You will manage documentation, assist with proposals, tenders and customer records, and coordinate activities across business units in a global organisation.

The role emphasizes accuracy, timely delivery, and collaboration with colleagues in Sales, Commercial Services, Finance and Operations to ensure smooth commercial operations.

Qualifications

• Experience in administration, business support or sales support.
• Strong organisational skills and attention to detail.
• Experience coordinating documentation and proposals.
• Ability to work with multiple teams across functions.
• Proactive attitude and willingness to learn.

Responsibilities

• Provide administrative and coordination support to Commercial Services and regional sales teams.
• Assist with preparation and submission of proposals, tenders and customer documentation.
• Coordinate proposal and tender activities and ensure deadlines are met.
• Maintain proposal, contract, NDA and customer records within company systems.
• Prepare, format and quality-check quotations, proposals, CVs, reference lists and other business documents.
• Support CRM administration and help maintain accurate commercial data.
• Monitor customer portals and support sales and commercial reporting activities.
• Coordinate information from different teams to support customer submissions.
• Provide day-to-day administrative support to the Commercial Services and Sales teams.
• Support wider commercial and operational activities as required.

Skills

Administration

Business support

Customer service

Office coordination

Sales support

CRM systems

SharePoint

MS Office

Tools

Word

Excel

Outlook

PowerPoint

CRM software

SharePoint

Job description

KBC (A Yokogawa Company) is seeking a Commercial Services Administrative Assistant to support the Commercial Services and Sales teams. You will manage documentation, assist with proposals, tenders and customer records, and coordinate activities across business units in a global organisation.

The role emphasizes accuracy, timely delivery, and collaboration with colleagues in Sales, Commercial Services, Finance and Operations to ensure smooth commercial operations.