Commercial Operations Assistant

SHV Group; Aylesbury; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

Kiwa Product Compliance is seeking a part-time Commercial Operations Assistant for hybrid work in Aylesbury. The role involves preparing sales documentation, coordinating with finance, and providing administrative support. The position offers flexible hours and a comprehensive benefits package including enhanced family leave and a bonus scheme.

Benefits

Starting at 25 days annual leave plus bank holidays

Flexible schedule

Hybrid working after initial training

Enhanced family leave

Salary reviews

Bonus scheme

Pension

Life assurance

EAP

24/7 GP

Cycle to work

Eye care vouchers

Qualifications

• Experience in financial and administrative support environments.
• Ability to balance customer, shareholder, and colleague needs.

Responsibilities

• Prepare sales documentation, maintain records, and manage sales components.
• Coordinate with finance and assist Project Managers with data reconciliation.

Skills

Collaboration

Communication

Problem-solving

Resilience

Teamwork

Tools

Microsoft Dynamics

Job description

Kiwa Product Compliance (KPC) is seeking a part-time Commercial Operations Assistant for 20 hours per week to support daily operations. This hybrid role is based in Aylesbury and involves preparing sales documentation, maintaining records, managing sales components, and generating reports.

Overview:

Commercial Operations

• Set up new customers and projects in Microsoft Dynamics, including collecting documents and supporting due diligence.
• Maintain accurate invoice tracking and coordinate with finance.
• Collaborate with the Finance team to ensure project costs are correctly recorded.
• Assist Project Managers with project closures and data reconciliation.
• Support the Credit Control team with invoice queries and external audits.
• Help Project and Account Managers with reports and ad hoc queries.

Administrative Support

• Coordinate inbound and outbound shipments with the Administration team.
• Maintain the customer sample database with accurate shipment records.

Responsibilities:

• Experience in financial and administrative support environments.
• Processing customer documentation like order acknowledgements, invoices, and credit notes.
• Strong collaboration and communication skills.
• Ability to balance customer, shareholder, and colleague needs.
• Problem-solving, resilience, and teamwork skills.

Qualifications & Benefits:

• Starting at 25 days annual leave plus bank holidays, with options to buy extra leave.
• 20 hours/week, flexible schedule, hybrid working after initial training.
• Enhanced family leave, milestone rewards, salary reviews, bonus scheme, pension, life assurance, EAP, 24/7 GP, cycle to work, eye care vouchers, and welcome pack.

At Kiwa, our core values are Ambitious, Reliable, and Engaged. We foster personal development and encourage innovation to make the world safer and more sustainable. We are committed to diversity and inclusion, welcoming talent from all backgrounds.

For inquiries, contact us at [e-mail].