Commercial Assistant - HPC

Bilfinger; Chard Town; Remote; GBP 22,000 - 26,000; Full time

Job summary

Bilfinger in the United Kingdom is seeking an administrator to support commercial project activities, maintain records, and assist with cost substantiation. You will handle timesheets, invoices, and delivery notes, ensuring accurate allocation of costs and timely updates to trackers.

This role requires coordination with the commercial team and careful documentation. The successful candidate will have CCNSG certification and experience in a similar administrative/support function, working closely

Qualifications

• CCNSG certification required.
• Experience providing commercial support and record keeping.
• Ability to coordinate with the commercial team and meet deadlines.

Responsibilities

• Proactively work with the commercial team to support ongoing project activities and ad hoc requirements.
• Keep records of actions and expediting completion within required timescales.
• Attend meetings, draft and distribute minutes to all team members.
• Prepare and file records to ensure they are up to date and accessible.
• Support cost substantiation exercises; retrieve timesheets, invoices and delivery notes.
• Substantiate payments; reconcile clocking hours against paid hours and resolve discrepancies.
• Support timesheet processes and ensure correct allocation of cost to budgets.
• Administer commercial trackers as needed.

Skills

CCNSG

Education

CCNSG certification

Job description

Bilfinger is an international industrial services providerwith a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

Main Responsibilities:

• Proactively work with the commercial team to support with ongoing project activities and ad hoc requirements.
• Keeping records of actions and expediting completion of such within the required timescales.
• Attending meetings, drafting and distributing the minutes to all team members
• Prepare and file records to ensure they are up to date and easily accessible
• Support of cost substantiation exercises; retrieval of timesheets, invoices and delivery notes.
• Payment Application substantiation; reconciliation of clocking in hours against paid hours, ascertaining reasons for any discrepancies
• Support in timesheet process and ensuring correct allocation of cost to budgets
• Ad-hoc administration of commercial trackers

Experience & Qualifications

• CCNSG

If you have any questions please contactAnahita Razeghian ([e-mail]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.