Commercial/ Procurement Assistant

Randstad Cpe London; South Yorkshire; On-site; GBP 26,000 - 38,000; Full time

Job summary

Randstad Cpe London is seeking a Commercial & Procurement Assistant to support the commercial and procurement teams across rail, construction and infrastructure projects. You will handle admin, supplier liaison, PO processing and records maintenance in a busy environment.

The role offers opportunities to contribute to cost tracking, tenders, and procurement process improvements while working with internal stakeholders to meet project deadlines.

Qualifications

• Experience in a commercial, procurement, purchasing or contract administration role.
• Experience in rail, construction, civil engineering, facilities management or infrastructure.
• Confident communicator capable of building relationships with suppliers and internal stakeholders.
• Strong numerical and analytical skills with attention to detail.
• Good IT skills, especially Excel and Microsoft Office.
• Ability to manage multiple tasks in a busy environment.
• Understanding of commercial and procurement processes.

Responsibilities

• Provide administrative and commercial support to the wider commercial and procurement teams.
• Assist with procurement of subcontractors, suppliers, materials and services.
• Support preparation and issuing of purchase orders, subcontract documentation and procurement records.
• Maintain accurate commercial records and keep systems up to date.
• Assist with supplier and subcontractor performance management.
• Support cost tracking, reporting and financial administration for the commercial team.
• Assist with quotations, tenders and commercial documentation.
• Monitor purchase orders, invoices and supplier payments; resolve discrepancies.
• Support onboarding and approval of new suppliers and subcontractors.
• Liaise with suppliers and internal stakeholders for pricing, delivery information and documentation.

Skills

Procurement experience

Commercial administration

Numerical skills

Analytical skills

Communication

IT skills

MS Excel

Multi-tasking

Independent worker

Stakeholder liaison

Tools

ERP systems

Procurement software

Job description

Company Information

A growing and well-established UK infrastructure business is looking to appoint a Commercial & Procurement Assistant to support its commercial and procurement functions.

The business operates across the built environment and infrastructure sectors, delivering a range of complex projects and services. This is an excellent opportunity for someone with previous experience in rail, construction, civil engineering, facilities management or a similar environment who is looking to develop their commercial and procurement career within a supportive and professional team.

Role & Responsibilities

• Providing administrative and commercial support to the wider commercial and procurement teams


• Assisting with the procurement of subcontractors, suppliers, materials and services


• Supporting the preparation and issuing of purchase orders, subcontract documentation and procurement records


• Maintaining accurate commercial and procurement records and ensuring systems are kept up to date


• Assisting with the management and monitoring of supplier and subcontractor performance


• Supporting the commercial team with cost tracking, reporting and financial administration


• Assisting with the preparation of quotations, tenders and commercial documentation


• Monitoring purchase orders, invoices and supplier payments, identifying and resolving discrepancies where required


• Supporting the onboarding and approval of new suppliers and subcontractors.


• Liaising with suppliers, subcontractors and internal stakeholders to obtain pricing, delivery information and documentation


• Maintaining procurement schedules and ensuring key deadlines are met


• Assisting with contract and commercial administration


• Supporting the team with reporting, document control and general commercial administration


• Identifying opportunities to improve procurement processes, cost efficiencies and internal procedures


• Building strong working relationships with operational, commercial, procurement and project teams

Essential Skills

• Previous experience in a commercial, procurement, purchasing or contract administration role


• Previous experience working within a built environment such as rail, construction, civil engineering, facilities management or infrastructure


• Confident communicator with the ability to build relationships with suppliers, subcontractors and internal stakeholders


• Good numerical and analytical skills


• Strong IT skills, particularly Microsoft Excel and Microsoft Office


• Ability to manage multiple tasks and priorities within a busy environment


• Good understanding of commercial and procurement processes.


• Ability to work independently while also contributing effectively as part of a wider team


• A proactive, professional and commercially minded approach

Desired Skills

• Experience working within the rail or wider infrastructure sector


• Experience supporting subcontract procurement and supplier management


• Knowledge of construction, civil engineering or FM procurement processes


• Experience with purchase orders, invoices, quotations and cost tracking


• Understanding of NEC or other construction/infrastructure contracts


• Experience using ERP, procurement or commercial management systems


• Understanding of subcontractor onboarding, compliance and supply chain processes


• Previous exposure to tendering and competitive procurement exercises


• A relevant qualification in Commercial Management, Procurement, Quantity Surveying, Business or a related discipline


• CIPS or other relevant professional qualification would be advantageous