Commercial Assistant

Confidential; Aylesford; On-site; GBP 21,000 - 28,000; Part time

Job summary

Carrington West is seeking a Freelance Commercial Administrator for a 6-month contract in Aylesford. The role offers an hourly rate of £15-£20 DOE and requires strong administrative and commercial experience within highways projects.

The successful candidate will support the QS team, manage POs, GRNs and contract payments, and work with site teams on EWNs and CEs. A freelance arrangement highlights flexibility for the right person.

Qualifications

• Experience in a commercial or administrative role.
• Strong Microsoft Office skills and familiarity with SAP or similar ERP.
• Good numeracy, organised with strong attention to detail.
• Clear communicator, comfortable dealing with people at all levels.
• Experience in highways maintenance or civil engineering sector.
• Knowledge of NEC contract administration, especially EWNs and CEs.
• Experience with CPA or similar measurement systems.
• Understanding of labour, plant and materials costing and cost control.
• Experience placing subcontract enquiries and orders.
• A degree or equivalent experience.

Responsibilities

• Raising, amending and correcting purchase orders, ensuring correct WBS codes.
• Entering and maintaining GRNs in SAP and ensuring actions.
• Chasing late subcontractor applications and assisting with valuations and invoices.
• Preparing payment notices for approval so subcontractors are paid on time.
• Running weekly checks on unmatched invoices and reallocating costs.
• Collaborating with site teams on EWNs, CEs, variations and remeasurement.
• Supporting weekly Cost Value Reconciliation (CVR).
• Keeping subcontractor records up to date and assisting with appraisals.
• Providing general admin support to QS, Senior QS and managers, including audits, compliance reporting and tender information.

Skills

Numeracy

Attention to detail

Communication skills

Education

Degree or equivalent experience

Tools

SAP

Job description

Freelance Commercial Administrator - Highways
Location: Aylesford Contract: 6 months, freelance Rate: £15-20 per hour DOE

Carrington West is working with a leading highways contractor to find an experienced Commercial Administrator for a 6-month freelance contract.

Quantity Surveying and commercial team on a live highways maintenance contract, keeping financial administration, subcontract payments and commercial processes accurate and on time.

What you'll be doing

• Raising, amending and correcting purchase orders, and making sure the correct WBS codes are used


• Entering and maintaining GRNs in SAP and making sure they're actioned


• Chasing late subcontractor applications and helping prepare valuations, applications for payment and invoices


• Preparing payment notices for approval so subcontractors are paid on time against accurate valuations


• Running weekly checks on unmatched invoices, clearing old accruals and reallocating miscoded costs


• Working with site teams on Early Warning Notices (EWNs), Compensation Events (CEs), variations and remeasurement


• Supporting the weekly Cost Value Reconciliation (CVR)


• Keeping subcontractor records up to date and helping with subcontractor appraisals


• Providing general admin support to QS, Senior QS and operational managers, including audits, compliance reporting and collating tender information

What we're looking for

Essential:

• Previous experience in a commercial or administrative role


• Strong Microsoft Office skills, and confidence using SAP or a similar ERP system (or the ability to pick it up quickly)


• Good with numbers, organised and with strong attention to detail


• Clear communicator, comfortable dealing with people at all levels

Desirable:

• Experience in highways maintenance or the wider civil engineering and infrastructure sector


• Knowledge of NEC contract administration, especially EWNs and CEs


• Experience with CPA or similar measurement systems


• An understanding of labour, plant and materials costing, rates build-ups and cost control


• Experience placing subcontract enquiries and orders


• A degree, or equivalent experience