Commercial Administrator

Jackson Hogg Ltd; North East; On-site; GBP 25,000 - 34,000; Full time

Job summary

AXIOM is seeking a Commercial Accounts Administrator to support the finance function with basic accounts administration while taking a lead role on commercial terms, contracts, and documentation across projects, suppliers, and customers. Reporting to the Finance Director, you will assist with monthly management accounts, invoices and accruals, and year-end preparations.

You will manage client and supplier onboarding, review contracts, maintain commercial documentation, and support governance,

Qualifications

• Degree in Business, Finance, Engineering or related field, or equivalent experience
• Studying towards or holding AAT Level 2/3 (or equivalent)
• Familiarity with standard contract forms (NEC, JCT, FIDIC) helpful but training provided
• Strong attention to detail and organisational skills with ability to manage multiple workstreams
• Excellent communication for phone, email and documentation
• Ability to work independently with persistence and accountability
• Team player who supports colleagues and adapts to priorities
• Proficient with Excel and accounting software (Sage/Xero) and hold a UK driving licence

Responsibilities

• Assist with accounts administration including month-end prep under Finance Director guidance
• Process invoices, reconcile supplier statements and manage accruals/prepayments
• Prepare year-end documentation and assist with audits
• Manage onboarding and due diligence of clients and suppliers; summarize contracts
• Review and assist with contracts, frameworks, T&Cs and amendments
• Maintain contract registers, templates and documentation; coordinate supplier/subcontractor docs
• Support governance, compliance and internal approvals; assist with dispute resolution
• Monitor credit terms and payment performance; escalate risks as needed
• Support bid/tender pricing and preparation of strategic proposals
• Contribute to continuous improvement of commercial processes and templates

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Initiative

Teamwork

Excel

Sage/Xero familiarity

Driving licence

Travel willingness

Education

Degree in Business/Finance/Engineering

AAT Level 2/3 or equivalent

Tools

Sage

Xero

Excel

Job description

The Opportunity Commercial Accounts Administrator

AXIOM is an award-winning, multi-disciplinary engineering consultancy delivering pragmatic, value-adding asset management solutions to a range of sectors including: Energy, Pharmaceutical, Oil & Gas, Chemical, Food, and Bulk Storage & Distribution. With recognised integrity management capabilities, AXIOM is uniquely positioned to deliver Process Safety, Inspection & NDT as well as Mechanical and Materials Engineering offerings to our valued partners across the entire asset life cycle. We are proud to offer these services through our regional offices in the UK s key industry hubs: Teesside, Humber, North West and Grangemouth.

Are you interested in joining a forward-thinking and ambitious company? Would you take pride in supporting the safe delivery of inspection services and enjoy working as part of a motivated, client focused team?

We are looking for a Commercial Accounts Administrator to support the finance function with basic accounts administration while taking a lead role on commercial terms, contracts, and documentation across projects, suppliers, and customers.

Reporting to the Finance Director responsibilities include:

Accounts / Finance Administration

• Assist with preparation of monthly management accounts under Finance Director guidance.
• Processing invoices and reconciling supplier statements.
• Support with maintaining accruals and prepayment records.
• Preparing documentation for year-end accounts and audits.
• General accounting administration using Sage, Xero or similar.

Contracts & Commercial Administration

• Manage the commercial onboarding and due diligence of new clients and suppliers.
• Reviewing and assisting with negotiation of contracts, frameworks, T&Cs and amendments.
• Preparing contract summaries and identifying contractual risks and obligations.
• Maintaining contract registers, templates and controlled commercial documentation.
• Coordinate supplier/subcontractor contractual documentation.
• Supporting governance, compliance and internal approval processes.
• Supporting dispute avoidance and contractual issue resolution.
• Tracking contractual obligations, renewals and correspondence.

Business Development / Tender Support

• Reviewing commercial terms within bids and tenders.
• Supporting pricing structures and contractual requirements.
• Preparing strategic proposals with the wider commercial team.
• Supporting continuous improvement of commercial processes and templates.

Credit / Commercial Risk

• Monitoring customer credit terms and payment performance.
• Escalating customer/commercial credit risks.

Qualifications & Competencies

Essential skills:

• Degree in Business, Finance, Engineering or a related field, or equivalent experience, with a strong understanding of contract principles
• Studying towards or holding AAT Level 2/3 (or equivalent), or relevant administrative/commercial experience
• Basic awareness of standard contract forms (NEC, JCT, FIDIC) helpful but full training given
• Good attention to detail and organisational skills. Ability to track multiple workstreams and follow up on outstanding actions. Strong time management and prioritisation skills.
• Communication skills - Confident in making telephone calls, engaging regional managers to follow up and progress outstanding deliverables (reports etc.) for their teams. Strong written communication for accurate documentation and email correspondence.
• Initiative and Accountability - Able to work independently with minimal supervision and take ownership of following up with team members with persistence and professionalism.
• Teamwork - Comfortable working closely with others Flexible and cooperative, willing to support where needed.
• Confident with Excel and general accounting software (Sage, Xero, or similar)
• Full UK driving licence and willingness to travel occasionally to AXIOM offices and client sites

Preferred skills:

• Experience in engineering, construction, or manufacturing sector an advantage, not essential