Commercial Administrator

Apple Technical Recruitment (UK) Limited; Cambridge; On-site; GBP 30,000 - 35,000; Full time

Job summary

Apple Technical Recruitment (UK) Limited is recruiting a Commercial Assistant in Cambridge. The role involves supporting the Commercial team, processing documents, and assisting with subcontractor quotes, invoices, and cost reporting. A background in administration with construction exposure is valued.

The post requires 2+ years of admin experience, proficient MS Office usage, and strong communication skills. The office is located on the outskirts of NE Cambridge with parking.

Qualifications

• Minimum of 2 years+ experience as an Administrator.
• Experience using Microsoft Office Suite.
• Excellent communication skills.
• Ability to write detailed and structured documents.
• Previous roles: Commercial Administrator or related roles.

Responsibilities

• Check and format documents and manage administrative tasks.
• Collaborate closely with the Commercial team.
• Assist QS by collecting project drawings and specs for quotes.
• Help prepare purchase orders and standard subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Maintain subcontractor records: insurance and safety paperwork.
• Assist with monthly cost reports by gathering cost and income data.

Skills

Admin experience

Communication skills

Document writing

Education

GCSEs English & Maths

Tools

Microsoft Project

Microsoft Office

Job description

Vacancy Summary

Job Title: Commercial Assistant

Job Type: Permanent

Job Ref: #1453

Location: Cambridge (Office located on outskirts of NE Cambridge with parking)

Start Date: ASAP

Salary: c£30k-£35k basic salary (DOE) plus competitive package including staff rewards, local market leading holiday allowance

Company & Project: An award winning Main Contractor operating in the Commercial, Education, Healthcare, Leisure & Retail sectors, are seeking to recruit an experienced and effective Commercial Assistant to join their team in Cambridge.

Duties & Responsibilities

• Checking and formatting documents alongside organisational tasks.
• This role involves good communication and working closely with the Commercial team.
• Assist quantity surveyors by collecting project drawings and specs to send to subcontractors and suppliers when looking for quotes.
• Help prepare purchase orders, and standard subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Keep subcontractor records updated: Check and file essential subcontractor paperwork, like insurance certificates and safety compliance.
• Assist with monthly cost reports: Gather cost and income data to help Quantity Surveyors.

Desirable Experience

• Minimum of 2 years+ experience as an Administrator, preferably in a Construction environment, but candidates with no prior construction industry experience will be considered if previous work in a related field.
• Experience using Microsoft Package.
• Excellent communication skills.
• Ability to write detailed and structured documents.
• Previous roles: Commercial Administrator OR Contract Administrator OR Coordinator OR Contract Coordinator OR Construction Administrator OR Site Administrator OR Assistant QS OR Commercial Coordinator.

Qualifications & Skills

• Strong working knowledge of Microsoft Project packages.
• 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent qualifications, including English and maths