Commercial Administrator

Apple Technical Recruitment (UK); Cambridge; On-site; GBP 30,000 - 35,000; Full time

Job summary

Apple Technical Recruitment (UK) is partnering with a leading Main Contractor to recruit a Commercial Assistant in Cambridge. The role centers on coordinating information within the commercial team and supporting quantity surveyors with documentation, quotes, and cost tracking.

The successful candidate will manage purchase orders, subcontractor paperwork, invoices, and cost reports while maintaining clear communication with the team.

Qualifications

• Minimum 2 years+ experience as an Administrator, preferably in Construction.
• Experience using Microsoft Office suite.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate information within the commercial team.
• Check and format documents and manage organisational tasks.
• Collaborate with the Commercial team and communicate with subcontractors and suppliers.
• Assist quantity surveyors by collecting drawings and specs for quotes.
• Help prepare purchase orders and standard subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Maintain subcontractor records including insurance certificates and safety paperwork.
• Assist with monthly cost reports by gathering cost and income data.

Skills

Microsoft Project

Microsoft Office

Communication skills

Education

GCSEs (English & Maths)

Job description

Vacancy Summary

Job Title: Commercial Assistant

Job Type: Permanent

Job Ref: #1453

Location: Cambridge (Office located on outskirts of NE Cambridge with parking)

Start Date: ASAP

Salary: c£30k-£35k basic salary (DOE) plus competitive package including staff rewards, local market leading holiday allowance

Company & Project: An award winning Main Contractor operating in the Commercial, Education, Healthcare, Leisure & Retail sectors, are seeking to recruit an experienced and effective Commercial Assistant to join their team in Cambridge.

Duties & Responsibilities

The successful candidate will take responsibility for the coordination of information within the commercial team.

• Checking and formatting documents alongside organisational tasks.
• This role involves good communication and working closely with the Commercial team.
• Assist quantity surveyors by collecting project drawings and specs to send to subcontractors and suppliers when looking for quotes.
• Help prepare purchase orders, and standard subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Keep subcontractor records updated: Check and file essential subcontractor paperwork, like insurance certificates and safety compliance.
• Assist with monthly cost reports: Gather cost and income data to help Quantity Surveyors.

Desirable Experience

• Minimum of 2 years+ experience as an Administrator, preferably in a Construction environment, but candidates with no prior construction industry experience will be considered if previous work in a related field.
• Experience using Microsoft Package.
• Excellent communication skills.
• Ability to write detailed and structured documents.
• Previous roles: Commercial Administrator OR Contract Administrator OR Coordinator OR Contract Coordinator OR Construction Administrator OR Site Administrator OR Assistant QS OR Commercial Coordinator.

Qualifications & Skills

Strong working knowledge of Microsoft Project packages.

4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent qualifications, including English and maths