Commercial Administrator

JR United Kingdom; Barnsley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading facilities management company is seeking a Commercial Administrator for a 12-month fixed-term contract. This role involves providing essential administrative support to ensure smooth commercial operations across the Schools Contract. Ideal candidates should have a solid administrative background and experience in procurement and financial processes.

Benefits

Career Development

Pension

Flexible Benefits

Savings

Social Value

Qualifications

• Proven experience in administration, ideally in commercial or FM environment.
• Understanding of procurement and finance processes.

Responsibilities

• Provide administrative support to the Commercial and Contract Management team.
• Assist with procurement processes and financial tasks.
• Maintain contract documentation and prepare commercial reports.

Skills

Attention to Detail

Organisational Skills

Communication Skills

Proactive Approach

Tools

Microsoft Office

Job description

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Hours: 37.5 hours per week, Monday – Friday

Contract: 12-month FTC (MAT leave cover) - Immediate start date available

Overview

We are working with a leading facilities management company to recruit a Commercial Administrator to join their Complex Facilities Team on a full-time, fixed-term basis for 12 months.

This is an excellent opportunity for someone with a solid administrative background who has experience in supporting commercial and financial processes. The ideal candidate will be confident working with procurement documentation, payments, contract support and general office administration. You will play a vital role in ensuring that commercial operations run smoothly and efficiently across the Schools Contract.

Key Responsibilities

• Provide administrative support to the Commercial and Contract Management team
• Assist with procurement processes, including issuing purchase orders and tracking supplier documentation
• Support with financial tasks such as invoice processing, payment tracking, and maintaining accurate records
• Liaise with subcontractors and suppliers to ensure compliance and timely submissions
• Maintain contract documentation and update internal systems as required
• Help prepare commercial reports, cost summaries, and other relevant data for internal use
• Coordinate the collation of data and support the preparation of forecasts and reconciliations
• Schedule meetings, take minutes, and follow up on actions with relevant stakeholders
• Ensure all files and records are kept in line with company policies and audit requirements

What We’re Looking For

• Proven experience in administration, ideally within a commercial, construction, or FM environment
• Understanding of basic procurement and finance processes (e.g. PO management, invoice processing)
• Excellent attention to detail and a structured approach to tasks
• Strong organisational and communication skills
• Proficient in Microsoft Office, especially Excel, Word, and Outlook
• Comfortable working independently and as part of a wider team
• A proactive approach with the ability to manage multiple priorities
• Experience handling contract or financial documents is desirable

What We Can Offer You

When you join us, you’ll benefit from flexibility, ongoing career development, and a tailored benefits package that supports you both professionally and personally.

• Career Development – Clear pathways for progression and growth
• Pension – Competitive scheme with employer contributions
• Flexible Benefits – Options including additional leave purchase, cycle2work, gym membership, and charity giving
• Savings – Discounts with major retailers, health benefits, and free online GP access
• Social Value – Two paid volunteering days per year and opportunities to get involved in community and charity initiatives

If you are an experienced administrator with a flair for commercial support and an interest in facilities management, we’d love to hear from you.