Commercial Admin & Cost Control Specialist

Axis CLC Group; Catterick Garrison; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension

Medical scheme options

Life assurance

25 days' holiday + bank holidays

Perkbox benefits

Job summary

Axis CLC Group is seeking a Commercial Administrator to support the Commercial Manager and the wider Commercial team on MOD Housing contracts. The role focuses on cost control, subcontractor administration, and accurate payment processing to enable smooth project delivery.

You will maintain commercial records, assist with cost reports and tender administration, and liaise with internal teams and suppliers to resolve queries and ensure documentation is complete and accessible.

Qualifications

• Strong administration skills with good attention to detail and accuracy.
• Confident user of Microsoft Office, particularly Excel, Word and Outlook.
• Good written and verbal communication skills.
• Ability to organise workload, prioritise tasks and work to deadlines.
• Commercial awareness or an interest in developing within quantity surveying, procurement or commercial management.

Responsibilities

• Updating and maintaining commercial trackers, including quotations, purchase orders, subcontractor applications, invoices, variations and committed costs.
• Supporting billing activities within Concept, ensuring job details, cost codes and supporting information are accurate and complete.
• Assisting with the processing and administration of subcontractor orders, applications, invoices and payment documentation.
• Chasing and collating quotations, invoices, insurances, accreditations, RAMS and other subcontractor documentation.
• Maintaining accurate commercial records and ensuring all project documentation is correctly filed and easily accessible.
• Supporting the preparation of cost reports, valuations, payment schedules and other commercial reporting requirements.
• Liaising with operational teams, suppliers and subcontractors to obtain information, resolve queries and support project delivery.
• Reviewing applications, invoices and supporting evidence, highlighting any discrepancies or missing information.
• Assisting with tender administration, including downloading, organising and issuing tender and pricing documentation.
• Monitoring outstanding actions, payment queries and documentation requirements, escalating issues where appropriate.
• Supporting compliance checks to ensure subcontractors and suppliers meet contractual and company requirements.
• Drafting correspondence and maintaining regular communication with internal and external stakeholders.
• Providing general administrative support to the Commercial Manager and wider Commercial function as required.

Skills

Strong administration skills

Attention to detail

Organise workload

Prioritise tasks

Commercial awareness

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Office

Job description

Axis CLC Group is seeking a Commercial Administrator to support the Commercial Manager and the wider Commercial team on MOD Housing contracts. The role focuses on cost control, subcontractor administration, and accurate payment processing to enable smooth project delivery.

You will maintain commercial records, assist with cost reports and tender administration, and liaise with internal teams and suppliers to resolve queries and ensure documentation is complete and accessible.