Commercial Administrator(Internal)

Axis CLC Group; Catterick Garrison; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension

Medical scheme

Life assurance

25 days holiday

Perkbox benefits

GP & wellbeing support

Volunteer day

Refer-a-friend bonus

Development opportunities

Job summary

Axis CLC Group is seeking a Commercial Administrator to support the Commercial Manager and team on MOD housing contracts. You will manage commercial trackers, cost control and subcontractor administration, ensuring accurate records and timely reporting.

You will coordinate with internal teams and suppliers, process invoices, and help maintain compliant, well-documented financials across projects. A strong admin background and interest in commercial management are key.

Qualifications

• Strong administration skills with good attention to detail and accuracy.
• Confident user of Microsoft Office, particularly Excel, Word and Outlook.
• Good written and verbal communication skills.
• Ability to organise workload, prioritise tasks and work to deadlines.
• Commercial awareness or an interest in developing within quantity surveying, procurement or commercial management.
• Experience in construction, maintenance, housing, defence, facilities management or similar environments would be beneficial but is not essential.

Responsibilities

• Updating and maintaining commercial trackers, including quotations, purchase orders, subcontractor applications, invoices, variations and committed costs.
• Supporting billing activities within Concept, ensuring job details, cost codes and supporting information are accurate and complete.
• Assisting with the processing and administration of subcontractor orders, applications, invoices and payment documentation.
• Chasing and collating quotations, invoices, insurances, accreditations, RAMS and other subcontractor documentation.
• Maintaining accurate commercial records and ensuring all project documentation is correctly filed and easily accessible.
• Supporting the preparation of cost reports, valuations, payment schedules and other commercial reporting requirements.
• Liaising with operational teams, suppliers and subcontractors to obtain information, resolve queries and support project delivery.
• Reviewing applications, invoices and supporting evidence, highlighting any discrepancies or missing information.
• Assisting with tender administration, including downloading, organising and issuing tender and pricing documentation.
• Monitoring outstanding actions, payment queries and documentation requirements, escalating issues where appropriate.
• Supporting compliance checks to ensure subcontractors and suppliers meet contractual and company requirements.
• Drafting correspondence and maintaining regular communication with internal and external stakeholders.
• Providing general administrative support to the Commercial Manager and wider Commercial function as required.

Skills

Administration

Attention to detail

Communication

Time management

Commercial awareness

Tools

Excel

Word

Outlook

Job description

CLC, part of Axis CLC, is a national maintenance and refurbishment provider with over 1,000 employees and 13 UK offices. We support clients across the healthcare, defence, leisure, heritage, commercial and education sectors, delivering essential building services. As part of the Axis CLC group, backed by over 110 years of combined experience across the organisation, we offer responsive repairs, planned maintenance, compliance, decarbonisation and refurbishment solutions nationwide.

The Role

We are looking for an organised and proactive Commercial Administrator to provide administrative and commercial support to the Commercial Manager and wider Commercial team within CLC Division 32, supporting MOD Housing contracts.

The role plays a key part in ensuring effective commercial operations through accurate cost control, subcontractor administration, payment processing and commercial record management. Working closely with internal teams and suppliers, you will help maintain accurate financial records, support reporting requirements and contribute to the smooth delivery of works across the contract.

This is an excellent opportunity for someone with strong administrative skills, attention to detail and an interest in commercial operations within a fast-paced property maintenance environment.

Responsibilities:

• Updating and maintaining commercial trackers, including quotations, purchase orders, subcontractor applications, invoices, variations and committed costs.
• Supporting billing activities within Concept, ensuring job details, cost codes and supporting information are accurate and complete.
• Assisting with the processing and administration of subcontractor orders, applications, invoices and payment documentation.
• Chasing and collating quotations, invoices, insurances, accreditations, RAMS and other subcontractor documentation.
• Maintaining accurate commercial records and ensuring all project documentation is correctly filed and easily accessible.
• Supporting the preparation of cost reports, valuations, payment schedules and other commercial reporting requirements.
• Liaising with operational teams, suppliers and subcontractors to obtain information, resolve queries and support project delivery.
• Reviewing applications, invoices and supporting evidence, highlighting any discrepancies or missing information.
• Assisting with tender administration, including downloading, organising and issuing tender and pricing documentation.
• Monitoring outstanding actions, payment queries and documentation requirements, escalating issues where appropriate.
• Supporting compliance checks to ensure subcontractors and suppliers meet contractual and company requirements.
• Drafting correspondence and maintaining regular communication with internal and external stakeholders.
• Providing general administrative support to the Commercial Manager and wider Commercial function as required.

About You:

• Strong administration skills with good attention to detail and accuracy.
• Confident user of Microsoft Office, particularly Excel, Word and Outlook.
• Good written and verbal communication skills.
• Ability to organise workload, prioritise tasks and work to deadlines.
• Commercial awareness or an interest in developing within quantity surveying, procurement or commercial management.
• Experience in construction, maintenance, housing, defence, facilities management or similar environments would be beneficial but is not essential.

What We Offer:

• Salary £ £28,891per annum depending on experience, plus performance-related bonus.
• Pension, medical scheme options and life assurance.
• 25 days’ holiday + bank holidays.
• Perkbox benefits worth up to £350 per year, including discounts, perks and wellbeing support.
• 24/7 GP referral and wellbeing support service.
• 1 paid volunteer day.
• £2,000 refer-a-friend bonus after the referee passes probation.
• Opportunities for development and progression across Axis CLC.

Why Axis CLC:

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value insight, quality and evidence-based decision-making, and offer roles where your work directly influences business performance and long-term growth.

Our Commitment to Inclusion:

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.