Commercial Accounting Assistant: Invoicing & Reporting

Krones AG; Bolton; On-site; GBP 23,000 - 33,000; Full time

Job summary

Krones UK in Bolton is seeking a Commercial Administrator to support New Machine and Maintenance contracts, invoicing, and purchasing processes. You will work with Finance, Sales, Purchasing and Project Management to ensure accurate data, timely reporting and robust financial controls.

The role requires experience in a similar position, strong MS Office skills, and the ability to multitask under deadlines. SAP experience is desirable; U.K.

Qualifications

• Previous experience in a similar role (Essential).
• Ability to work effectively within a cross‑functional team.
• Advanced MS Office skills inc VLOOKUP and Pivots (Essential).
• Experience of using SAP (desirable) or ERP systems.
• Highly organised, ability to prioritise and multitask.
• Excellent communication and interpersonal skills.
• High level of motivation, initiative and innovation.
• Ability to work under pressure and strict deadlines.

Responsibilities

• Maintain and analyse New Machine and Maintenance Contract performance trackers, ensuring data accuracy and timely reporting.
• Create and maintain New Machine and Maintenance Contract sales orders.
• Raise and manage purchase orders in accordance with company procedures and policies.
• Assist Finance in monitoring Goods Receipts for third‑party purchase orders.
• Monitor and chase internal approval workflows to ensure timely processing.
• Process customer invoices for New Machine and Maintenance contracts and assist in resolving invoice queries and discrepancies.
• Process and issue customer credit notes when required.
• Prepare and process intercompany invoices with Krones subsidiaries.
• Assisting with month‑end and year‑end close processes
• Assist with gross profit analysis across various business departments.
• Support the preparation of weekly Incoming Order dashboards.
• Contribute to monthly commercial reporting activities and performance reviews.
• Support data accuracy across business systems and reporting tools.
• Ensure commercial transactions are processed in line with company policies and financial controls.
• Participate in Project Launch Meetings to support project administration and commercial governance.
• Attend monthly Commercial Meetings and provide reporting support where required.
• Collaborate with Sales, Service, Finance, Purchasing, and Project Management teams to ensure efficient business operations.
• Provide ad hoc commercial, administrative, and analytical support as required.
• Assisting with the implementation and maintenance of financial controls and processes

Skills

Advanced Excel

MS Office

Data analysis

Invoice processing

Cross-functional teamwork

Financial controls

Tools

SAP

ERP systems

Job description

Krones UK in Bolton is seeking a Commercial Administrator to support New Machine and Maintenance contracts, invoicing, and purchasing processes. You will work with Finance, Sales, Purchasing and Project Management to ensure accurate data, timely reporting and robust financial controls.

The role requires experience in a similar position, strong MS Office skills, and the ability to multitask under deadlines. SAP experience is desirable; U.K.