Clinical Team Administrator

NSFT; Great Yarmouth; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Part time

Flexible working

Job summary

Norfolk and Suffolk NHS Foundation Trust (NSFT) in Great Yarmouth is seeking a Clinical Team Administrator to support the Adult Community Mental Health Team at Northgate Hospital. This 30-hours-per-week fixed-term role runs to 31 May 2027, with a pro rata salary of £25,760–£27,476 per year.

The post requires strong IT skills, confidentiality, and experience in administrative duties, with training provided. NHS systems such as Lorenzo and Office tools are used daily.

Qualifications

• NVQ 3 Business Administration or equivalent or working towards
• NVQ 2 Customer Services or working towards
• Knowledge of Trust electronic record system

Responsibilities

• Support Clinicians to maintain electronic patient records
• Booking appointments
• Typing of letters
• Maintaining and monitoring waiting lists
• Diary management
• General admin support to wider clinical team
• Liaising with other teams
• Undertake other appropriate duties, as directed, being adaptable and flexible to service needs and changes across the locality.

Skills

Prioritise

ICT skills

Literacy and numeracy

Education

NVQ 3 Business Administration

NVQ 2 Customer Services

Tools

Microsoft Office

Lorenzo system

Word

Excel

Job description

Main area Mental Health Grade Band 3 Contract Fixed term: 7 months (FTC end of May 2027) Hours

• Part time
• Flexible working

30 hours per week Job ref 246-GYW8322160

Site Northgate Hospital Town Great Yarmouth Salary £25,760 - £27,476 gross per annum pro rata Salary period Yearly Closing 11/11/2026 23:59

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk.

We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.

Please note due to the nature of our roles and patient demographic, you will be required to undertake physical intervention training and remain trained, as required by your role.

Job overview

We have an exciting opportunity for a Clinical Team Administrator to join the GYW Adult Community Mental Health Team. The team are based at Northgate Hospital in Great Yarmouth and provide adult mental health treatment in the community.

This is 30 hours per week. Fixed Term Contract ending 31 May 2027

Main duties of the job

You must possess excellent time management skills, a positive approach and be able to remain calm under pressure. The successful candidate will need to have the ability to confidently and sensitively deal with telephone calls from individuals who may sometimes be distressed or upset.

You will need to be able to demonstrate your communication, prioritisation and administration skills as well as your knowledge of IT systems.

You will need to be able to work flexibly in response to service needs and the ability to think creatively. Experience of working to deadlines and on your own initiative is also essential.

You will need to demonstrate exceptional interpersonal skills with a dedication to confidentiality and service user experience and will also have excellent customer service skills and administration experience.

You will be joining a dedicated friendly team in a fast-paced environment using a range of clinical systems and Microsoft packages. A working knowledge of Microsoft Office packages, including Word, Excel and Outlook will be essential. Knowledge of the Trust system Lorenzo would be an advantage, as well as minute taking.

Working for our organisation

Here at NSFT we pride ourselves on being a welcoming, talented, friendly and supportive team who like nothing better than sharing experiences and learning from each other. In addition to ongoing training and development opportunities, we are committed to providing an environment in which you can thrive.

Why work for us?

We have challenges as a Trust, but we have ambitious aspirations, are pushing ahead with exciting transformation work and we need dedicated individuals to support us on our journey. We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.

Why Norfolk and Suffolk?

The people here are warm and welcoming, you’ll never be far from the beautiful coastline or Broads National Park. We’re an hour and a half away from London and have an international airport in Norwich too. Our villages, towns and cities are packed full of history, independent cafes, shops and theatres. We have excellent shopping, eating out, top ranking schooling and affordable house prices too.

Detailed job description and main responsibilities

Duties include (but are not limited to):

• Supporting Clinicians to maintain electronic patient records.
• Booking appointments
• Typing of letters
• Maintaining and monitoring waiting lists
• Diary management
• General admin support to wider clinical team
• Liaising with other teams
• Undertake other appropriate duties, as directed, being adaptable and flexible to service needs and changes across the locality.

Previous administration experience is essential. Full training will be given.

Please see attached job description and person specification for more information on the duties of the role.

Please note that this role does not meet the UKVI eligibility requirements for a skilled worker visa. The Trust will not be able to issue a Certificate of Sponsorship, so any successfully appointed candidate will need to maintain their own independent right to work for the duration of their role. If you require sponsorship and apply for this role, regrettably, your application will be withdrawn.

Person specification

Knowledge

• Maintaining administrative / secretarial systems.
• Knowledge of NHS policy / procedures.
• Knowledge of medical terminology

Qualifications

• NVQ 3 Business Administration or equivalent or working towards.
• NVQ 2 Customer Services or working towards
• Knowledge of Trust electronic record system

Experience

• Understanding and experience in a full range of secretarial procedures and systems gained through practice at intermediate level
• Working under pressure
• Working on own initiative with minimal supervision.

Skills

• Ability to prioritise
• ICT skills including microsoft
• Literacy and numeracy

Please be aware that, due to the high number of applications for certain roles, this vacancy may close earlier than the advertised closing date. We encourage you to submit your application as soon as possible.

YOUR APPLICATION

We can provide all our job application materials in alternative formats so that these are accessible to everyone. Should you require any documents within this job pack in an alternative format, please do not hesitate to contact us at [e-mail].

PLEASE NOTE: If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these email providers will divert any communication from this Trust/NHS JOBS straight into your " junk" inbox.

EQUAL OPPORTUNITIES Apart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.

As a part of the Disability Confident Employer Guaranteed Interview Scheme we interview all disabled applicants who meet the essential criteria for the job vacancy (outlined in the Person Specification).. We encourage you to indicate your eligibility through TRAC jobs when applying.

Disclosure and Barring Service Check

This post may be subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.