Clinical Team Administrator

Greater Manchester Mental Health NHS Foundation Trust; Eccles; On-site; GBP 24,000 - 30,000; Full time

Job summary

Greater Manchester Mental Health NHS Foundation Trust is seeking a Medical PA to provide a comprehensive administrative service to the medical teams within Salford Community Mental Health Team. The role focuses on audio clerical duties, minute taking, clinical letters, reports and data inputting to support consultants.

You will liaise with General Practitioners and external agencies, assist with administrative duties for the Physical Health team, and help coordinate meetings including minuting

Qualifications

• Knowledge of Microsoft Office and patient systems.
• Strong communication and interpersonal skills.
• Experience with NHS processes and admin duties.

Responsibilities

• Undertake audio clerical duties for consultants, including minute taking, clinical letters, reports and discharge correspondence, and input of clinical activity data.
• Liaise with General Practitioners regarding clinic and domiciliary visits and liaise with outside agencies.
• Support the Physical Health team with administrative duties.
• Facilitate and manage meetings, including minuting and dissemination of minutes.
• Use of Microsoft Office packages.

Skills

Strong communication and interpersonal

Microsoft Office

Tools

Microsoft Office

Job description

At GMMH we are investing significantly into our Community Mental Health provision.

To support the Medical PA in providing a comprehensive administrative service to the medical teams within Salford Community Mental Health Team.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

Undertake audio clerical duties for your consultants, including minute taking as required, clinical letters, reports discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.

Liaise with General Practitioner regarding clinic and domiciliary visits. Liaise with outside agencies, including Social Services, Coroner's office, other hospitals, general and geriatric, medical services, clients, and their relatives using their knowledge and judgement of any given situation.

Support the Physical Health team with administrative duties.

To facilitate and manage, including minuting and dissemination of minutes, for any meetings requested relevant to your role or during time of cover for colleagues' absence.

Use of Microsoft packages.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Job responsibilities

See attached detailed job description and person specification:

• Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Cycle to work scheme
• Salary sacrifice car scheme
• Blue Light Card Discounts

Person Specification

Knowledge

• Knowledge of Microsoft Office
• Knowledge of patient systems

Experience

• Strong communication and interpersonal skills, with the ability to work collaboratively across multidisciplinary teams

Experience

• Experience of working in NHS
• Experience of admin duties and skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.