Clinical Secretary - Birmingham

St Andrew's Healthcare; Birmingham; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Pension

Sickness policy NHS

Blue Light Card

Health service discounts

27 days annual leave

Life cover

Electric Car lease

Cycle to work

Healthcare cash plan

Free parking

Paid DBS application

Job summary

St Andrew's Healthcare in Birmingham is seeking an experienced Clinical Secretary to join our mental health hospital team. You will provide high-quality administrative and clinical support, manage patient records, communications, and documentation with confidentiality.

You will work closely with clinicians, patients, and external agencies, ensuring smooth daily operations and a compassionate, professional approach in a busy environment.

Qualifications

• Experience in medical or clinical administration.
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Responsibilities

• As Clinical Secretary, provide high-quality administrative and clinical support in a fast-paced mental health hospital.
• Manage patient records, communications and clinical documentation accurately and confidentially.
• Collaborate with clinicians, patients and external agencies to ensure smooth daily operations.
• Support ward teams with administrative tasks while maintaining high confidentiality and data integrity.

Skills

Typing

Audio typing

Microsoft Office

Organisational skills

Attention to detail

Empathy

Team player

Education

AMSPAR Level 3 Diploma in Medical Administration

Job description

Are you an experienced, compassionate administrator seeking a rewarding career in mental health services?

Clinical Secretary

Location: Birmingham

Salary From £26,750 per annum (depending on experience)

Hours: 37.5 hours per week

St Andrew’s Birmingham is a 125 bedded adult mental healthcare facility comprises of eight units that cover medium and low security for both Men and Women. Located in Stirchley, a vibrant area in South Birmingham, easily accessible by road networks and public transport

We seek a highly organised, professional Clinical Secretary to support our dedicated hospital team in delivering outstanding patient care.

This is more than an administration role, it is an opportunity to become an essential part of a supportive, patient focused environment where your work truly matters.

About The Role

As a Clinical Secretary, you will provide high quality administrative and clinical support within a fast-paced mental health hospital.

You will ensure patient records, communications, and clinical documentation are managed efficiently, accurately, and confidentially.

Working closely with clinicians, patients, external agencies, and colleagues, you will help ensure smooth daily operations.

What We Are Looking For Knowledge, Education, Skills

• Previous experience in medical or clinical administration
• Mental health experience (desirable)
• AMSPAR Level 3 Diploma in Medical Administration or equivalent
• Proficient in Microsoft Office and computer skills
• Strong typing and audio-typing skills
• Good understanding of medical terminology
• Excellent organisational and workload management skills
• Outstanding attention to detail
• A passion for delivering high standards of service
• Professional, empathetic, approachable manner
• Team oriented, collaborative attitude
• Willing to support, train, and mentor colleaguesCommitted to confidentiality, integrity, and professionalism

Experience Required: Ideally from backgrounds such as:

• Healthcare or clinical administration
• Customer service
• Medical reception or ward administration
• Mental health services

You Will Also Have

• Experience working collaboratively in teams
• Confidence managing shared workloads
• Ability to follow procedures while adapting to unexpected situations, especially when supporting patients and external agencies

Communication Skills

• The successful candidate will demonstrate:
• Excellent verbal and non-verbal communication
• Compassionate and professional interaction with patients and staff
• Confidence communicating at all organisational levels
• Awareness of communication’s impact on diverse audiences

Leadership & Team Support

• Support and guide less experienced team members
• Promote a positive, collaborative team culture
• Share knowledge and best practices

Confidentiality & Responsibility

• Maintaining confidentiality, security, and accuracy of patient records
• Ensuring compliance with policies and standards
• Handling sensitive information with discretion and integrity

Rewards

We offer an excellent benefits package including: Pension; Sickness policy on par with the NHS; Access to the Blue Light Card and Health Service Discounts schemes; 27 days annual leave plus bank holidays, increasing after 10 years' service; Life cover; Electric Car lease scheme; Cycle to work scheme; Healthcare cash plan; Free parking; Paid DBS application

Every day, you'll be expected to live our CARE values— Compassion, Accountability, Respect and Excellence.