Clinical Patient Flow Co-ordinator (Internal Only)

Royal Devon; Exeter; Hybrid; GBP 39,000 - 52,000; Full time

Job summary

The Royal Devon University Healthcare NHS Foundation Trust in Exeter is seeking a Clinical Patient Flow Co-ordinator (Internal Only) to maintain the theatre schedule across main theatres, PEOC, CWH, WEEU and five community theatres.

The role requires theatre experience, calm handling of challenging conversations within a multi-disciplinary team, and close liaison with senior theatre management to protect patient safety and optimise list utilisation.

Qualifications

• Experience in a theatre environment with an understanding of clinical prioritisation.
• Ability to handle challenging conversations within a multi-disciplinary team.
• Awareness of patient safety and safe staffing principles.

Responsibilities

• Maintain and coordinate the theatre schedule across main and satellite theatres.
• Escalate issues around staffing, equipment, or overruns to minimise cancellations.
• Coordinate admissions to Knapp Ward and develop alternative plans during escalation.
• Support senior theatre leadership to ensure safe operations and patient flow.

Skills

Theatre experience

Job description

Vacancies Clinical Patient Flow Co-ordinator (Internal Only)

Role Summary

This is an exciting opportunity to join the existing small team of Clinical Patient Flow Co-ordinators. Theatre experience is essential, as this role is responsible for maintaining the Trust's multifaceted theatre schedule for main theatres, Princess Elizabeth Orthopaedic Centre (PEOC), Child & Women’s Health (CWH), West of England Eye Unit (WEEU) and 5 Community Theatres and is crucial to patient flow.

It oversees theatre flow on a daily basis, escalating any issues around safe staffing, equipment failure, overruns. Co-ordinates surgical and orthopaedic admissions to Knapp Ward and creates alternative plan when the Trust is in escalation and our daycase beds are in use for inpatients. In conjunction with Surgery Care Group Associate Medical Director or Critical Care Clinical Director, manages clinical priority process when necessary to stand down activity.

About the Role

More detail about the role

The successful applicant will need to have a calm approach to handling difficult and challenging conversations within the multi-disciplinary team as there are many components which create complexity requiring an extensive knowledge and understanding of theatres, clinical prioritisation and Trust priorities.

You will be required to support the Senior Theatre Matron and Clinical Matrons across all theatres in maintaining patient safety by ensuring safe staffing levels and liaising with community sites to negotiate cross cover, escalating any challenges with theatre staffing, anaesthetic cover or equipment issues resulting in potential list cancellation.

Working Pattern: 30 hours per week, 07:00 to 17:15

Interview Date:To Be Confirmed

This is an internal vacancy for Royal Devon employees

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation TrustandNorthern Devon Healthcare NHS Trust.

About Us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Our values are at the heart of everything we do, click here to find out more

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.

Salary is not the only financial benefit

You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• The NHS Pension scheme (one of the most generous and comprehensive in the UK).
• Cycle to work scheme

These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.

Clinical Patient Flow Co-ordinator (Internal Only)

• Salary Band 7: £49,387 - £56,515 per annum pro rata
• Frequency Annual
• Vacancy Reference 185-18061-14325
• Contract Type Permanent
• Closing Date 14 October, 2026
• Job Category Nursing
• Staff Group Nursing & Midwifery Registered