Clinical Administration & Records Specialist

Len Valley Practice; Lenham; On-site; GBP 21,000 - 28,000; Full time

Job summary

Len Valley Practice is seeking a Clinical Administrator to support the multidisciplinary team by processing clinical correspondence and updating patient records with accuracy and confidentiality.

You will review and code information, escalate complex items to clinicians, run EMIS searches, support QOF and audits, and help training new staff while maintaining high standards of patient safety and data governance.

Qualifications

• Experience handling clinical correspondence and patient records.
• Ability to code diagnoses and investigations.
• Commitment to confidentiality and data protection.

Responsibilities

• Ensure all incoming and internal correspondence is stored in patient records.
• Review and Read Code clinical correspondence before forwarding to clinicians.
• Process and file hospital letters, reports, emails and other correspondence.
• Code diagnoses, procedures and investigations accurately.
• Refer complex or high-risk documents, including safeguarding issues, to the relevant clinician.
• Summarise new patient records (manual and GP2GP) and process registrations, transfers, and out-of-area notifications.
• Manage incoming test results, redirect unmatched pathology, and process screening and monitoring results.
• Monitor practice recalls and audits including QOF support.
• Run EMIS searches as required.
• Provide administrative cover for other team members when necessary.
• Open, scan, distribute and file post; manage photocopying and record requests.
• Assist with training and mentoring of new staff.

Skills

Attention to detail

Data entry

Confidentiality

Tools

EMIS

Job description

Len Valley Practice is seeking a Clinical Administrator to support the multidisciplinary team by processing clinical correspondence and updating patient records with accuracy and confidentiality.

You will review and code information, escalate complex items to clinicians, run EMIS searches, support QOF and audits, and help training new staff while maintaining high standards of patient safety and data governance.