Clinical Coder / Medical Records Administrator at GP Surgery

NHS Jobs; Essex; On-site; GBP 21,000 - 27,000; Full time

Job summary

NHS Jobs at a GP Surgery is seeking a Clinical Coder / Medical Records Administrator to support general administration and accurately maintain patient records using EMIS. The role involves scanning documents, filing electronic notes, data extraction, and ensuring confidentiality and governance compliance.

Responsibilities include handling patient inquiries, scheduling meetings, distributing information, and ensuring timely processing of reports and information requests.

Qualifications

• Previous administrative experience is essential.
• Familiarity with EMIS Web GP system is preferred.
• Good written and verbal communication and excellent organisational skills.

Responsibilities

• Assist in keeping patient records accurate and up to date by scanning and attaching documents to EMIS.
• File scanned documents into patient electronic notes and manage test results.
• Perform data collection to support practice services and ensure clinical safety.
• Maintain records for CQC purposes and monitor daily telephone queues.
• Liaise with reception to complete daily tasks and handle patient requests politely.

Skills

Administrative experience

Communication skills

Organisational skills

Tools

EMIS Web GP system

Job description

Clinical Coder / Medical Records Administrator at GP Surgery

The post holder will be expected to provide general administration duties, which may include but is not limited to:

• To assist in keeping patient records accurate and up to date by scanning and attaching paper documents in to electronic records.
• Filing scanned documents into patient electronic notes (EMIS) Electronically filing test results and other documents/patient information.
• Perform computer searches and data collection to support practice enhanced services and ensure clinical safety.
• Keeping all records including staff trainings up to date for CQC purposes.
• Monitoring telephone call queue daily.
• To liaise with reception manager to make sure all tasks are completed at the end of day.
• Helping patients by dealing with requests or questions in a polite, professional and efficient manner.
• Telephoning patients to inform them about prescriptions, to move/book or rebook appointments, or gather personal data in a sensitive manner, such as smoking status, when asked to do so.
• Printing and distributing repeat prescriptions.
• Registering patients, ensuring that information is checked and documented accurately.
• General administration involving patient records, audits etc. as required.
• Prepare medical reports and other requests for information are processed accurately and in a timely manner, ensuring practice protocols regarding information governance and confidentiality are adhered to.
• Record-keeping, distribution of documents, filing are all undertaken accurately and efficiently.
• Taking responsibility for the scheduling and co-ordination of meetings.
• Management of the generic email inbox.

You should have previous administrative experience, preferably familiar with EMIS Web GP system. Good written and verbal communication skills are essential together with highly effective organisational and planning skills.