Climate-Impact EA & Office Experience Lead

CarbonChain; Greater London; Hybrid; GBP 42,000 - 55,000; Full time

Benefits offered by this job

28 days annual leave

£500 home office setup allowance

£2,000 annual learning allowance

Private healthcare

Company pension (salary sacrifice)

Generous parental leave policy

Weekly team lunches

Office gym

Cycle to work scheme

Remote work contribution of £1,000 for

expenses for 1-week abroad

Job summary

CarbonChain is hiring an Executive Assistant & Office Manager to protect leadership time and run the Camden office. You will split time between supporting C-level leadership and ensuring the Camden space runs smoothly, with AI tools to draft and triage daily tasks.

You’ll shape the role from scratch, defining standards for executive support and office operations while building Notion SOPs and improving day-to-day experiences for the team.

Qualifications

• 5+ years of experience in an EA, office management, workplace experience, or operations role.
• Strong judgement to prioritise urgent tasks and manage ambiguity without step-by-step direction.
• Familiarity with AI tools (e.g., Claude) to move faster on transactional tasks.
• Excellent written and verbal communication with executives, colleagues, and external partners.
• Discretion and maturity handling confidential information.

Responsibilities

• Provide executive support with calendar management and travel coordination.
• Manage inbox, correspondence, and act as a point of contact between leadership and partners.
• Handle expense reporting and reimbursement accurately and on time.
• Prepare materials for leadership and board meetings; follow up on actions.
• Track items and workflows across projects to prevent dropped tasks.
• Improve processes and anticipate needs to protect leadership time.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Tools

Notion

AI tools

Job description

CarbonChain is hiring an Executive Assistant & Office Manager to protect leadership time and run the Camden office. You will split time between supporting C-level leadership and ensuring the Camden space runs smoothly, with AI tools to draft and triage daily tasks.

You’ll shape the role from scratch, defining standards for executive support and office operations while building Notion SOPs and improving day-to-day experiences for the team.